medical transcription company Archives - Page 2 of 2 - Medical Transcription Company USA

The healthcare industry is facing a lot of challenges in providing quality treatment and care to the patients. Medical transcription plays an important role in improving the quality of patient care in healthcare facilities. Due to the increased demand for medical records, the number of medical transcription companies has significantly increased in the past few years.

The process of converting audio reports into text formats can be done for detailed medical reports, discharge summaries, and operative reports. These text reports are later used by various healthcare providers, departments and organizations for diagnosis and treatment purposes. These documents can also be referred by insurance companies to process insurance claims for patients. Therefore, as per government guidelines, it is mandatory for healthcare organizations internationally to maintain clear records of the diagnosis as well as treatment of the patients.

Importance of Transcription Companies

Earlier, most physicians and healthcare facilities would depend on dictating medical speech to the voice-recognition software programs that will further need a proofreading. Irrespective of the advancements in these software programs, they would make many mistakes and require human supervision. This would often leave the physicians with unnecessary work overload and irritation. The need to work on a medical record over and over again led to the need for medical transcription companies. In addition to this, the ability to deliver accurate and high-quality documents in a quick turnaround time makes these companies even more important.

Factors to Consider

When it comes to choosing a medical transcription company, you may get confused due to the consistently growing number of companies in the field. Consider the following factors before joining hands with a company and you will have the right solution.

Certified Transcriptionists– Hiring a certified transcriptionist ensures that the transcriptionist has a working knowledge of transcription standards, medical terminology, and HIPAA requirements. In addition to this, it will also ensure maximum accuracy and quick turnaround time due to the high typing speed. In short, these elements make a specialized medical transcriptionist superior to a general transcriptionist.

Past Clients– You should prefer a transcription company that has earlier served clients in the healthcare sector.

HIPAA Practices– Not all companies offer HIPAA compliant services; so, you may ask the medical transcription company whether it follows the HIPAA best practices or not.

Quality Assurance– It’s important to ask the medical transcription (MT) company how it handles the potential errors and discrepancies in the text files. A company that has a dedicated team of transcribers and editors is likely to carry out the transcription copies with maximum accuracy.

Very few things can be as important for doctors as maintaining proper medical records of each patient. As these records form an important base in almost any medico-legal case or prove to be irrefutable evidence in insurance claims, they are highly beneficial for doctors and patients alike.  Maintaining radiology and other medical records of patients help in the future treatment of patients. They facilitate doctors to prove in the court that they have provided proper treatments to the patient and the patient has suffered due to his/her own negligence or other external factors beyond their control.

Diagnostic tests using imaging tools and techniques like X-ray, CT scans, ultrasound, MRI and others help doctors check the condition of internal organs and identify the causes of the disease. A radiology transcriptionist of a leading medical transcription company helps radiologist maintain proper diagnostic records of the patients by transcribing the voice or video dictations of experts or prepare reports just by observing X-rays, MRI scans, CT scans and ultrasonograms.

Considering the importance of radiology records, it is very important to hire a certified and experienced transcriptionist for radiology transcription who will deliver error-free transcripts in a time-bound manner to enable radiologists or doctors realize their goals.  

You can easily find a well-known medical transcription company that enjoys an enviable reputation in the market and is committed to providing Hippa compliant, secure and timely reports to its clients at a competitive price. You should visit the online site of the company, go through the clients’ testimonials, ask for references, discuss your transcription needs and sign a service contract for getting the services. With a team of experienced transcriptionists and editors, the company should help you get radiology transcription, orthopedics medical transcription, psychiatry or counseling medical transcription fulfilling all your requirements at one place.

With the advancements of scientific knowledge and invention of sophisticated communication, networking and recording tools, medical transcription has witnessed remarkable changes down through the years. From manually hand-written reports to using typewriters and then word processors in 1970’s to the use of modern computers, medical transcription India services evolved to be quick, efficient, secure and reliable.

Medical transcriptionists will be required for a long time but with the changing technology and evolving demands, they should be updated with the latest trends and developments. They require reading the scientific journals or research papers that exclusively focus on their specialties. Besides this, they should be skilled in proofreading and editing draft reports.

With the use of Speech Recognition Technology, manual typing of dictations has been virtually eliminated. This makes it easy for the doctors to get transcripts in real time in case they have hired trained transcripts of an esteemed medical transcription company to correct the mistakes or recognition errors.

Here is a quick checklist of the latest trends or developments that a transcript should be updated with in order to provide the best medical transcription India services and make them more demanding.

  • A digitization of medical records on a real-time basis
  • Increasing use of advanced voice recognition software
  • Changing dynamics in the management of medical records
  • Amendments to regulations and guidelines for protected health information
  • Use of advanced software and apps for dictation, voice recognition, and proofreading
  • Increasing cost of the services due to a shortage of experienced and skilled workforce
  • Rapid advancements in connectivity and automation tools
  • Enforcement of strict security measures
  • Increasing popularity of outsourcing of medical transcription overseas

Taking into account these trends, transcriptionists of a renowned medical transcription company in order to make them valuable should keep them educated and look for providing better transcription solutions with the aid of technology and human skills.

Medical transcription is the process of transcription or converting voice-recorded reports as directed by physicians or other healthcare professionals, into the format of text. Medical transcription is one of the crucial sectors in the healthcare industry. Medical transcription companies strive hard to improve patient care and enhanced use of electronic medical records in the industry. The mission of a transcription company is to pitch high quality and cost-effective medical transcription services and facilities to medical practitioners in a short period of time.

The transcription companies have a team of talented transcriptionists, editors and a dedicated team of IT and support force, who strive hard to deliver appropriate and high quality transcription reports to all kinds of medical facilities, including hospitals, nursing homes, clinics, group(s) of doctors, medical research centers, medical transcription service organizations (MTSOs), doctors, physicians, dentists and other medical practitioners.

A medical transcription company offers the best quality transcription services at lucrative prices. People from the US, the UK, Australia and Canada get their medical audios transcribed and formatted according to their choice. The transcription company tries to minimize the burden of clients through simple means and different dictation options. An individual use interactive voice response to effectively record or make use of digital recorders and smart applications. Since, transcription services offer best quality and cost effective services, let us take a look at a few effective steps to choose a medical transcription company.

Steps to Choose a Medical Transcription Company:

  • Certificate or associate degree: Before choosing a medical transcription company, ensure that it is certified and has the ability to quickly and accurately translate. When a transcription service is certified, the clients know that they have a reliable partner in maintaining the records with assured quality.
  • Years of experience: The service provider should have years of experience in translating. Also, it is necessary to check the efficiency of the experts before hiring a transcription company.
  • Superior quality of medical records: Medical transcription companies adhere to the standardized procedure of transcription. The process includes editing, proofreading and reviewing of the final records. Consequently, health specialists will receive high quality and accurate medical records of the patients.
  • 99%+ accuracy: The medical transcription company provides accurate transcription reports. Make sure to check their client base, accuracy rating, transparency in pricing and turnaround time.
  • Cost-effective: Most medical transcription companies offer medical services at a very competitive rates. Also, ensure that there are no hidden costs underlined for any aspect of the services.

A medical transcription company provides high-quality and accurate health records of the patients, clinics, hospitals, medical care centers, and other medical related facilities provided to patients. While seeking the service, it is significant to look for accredited and recognized companies who have qualified, experienced and certified transcription professionals. In addition, if you are looking for an affordable and experienced transcription service provider, it is advised to look at the aforementioned steps before choosing any medical transcription company.




Some of the essentials that a medical transcription company has to comply with are tight budgets, deadlines and stringent HIPAA compliance regulatory norms. Managing all this on your own can cost you in more ways than one. Towards this end, outsourcing medical transcription has become lucrative for many health practitioners. Though the outsourcing concept is not new, but the trend is gaining wide popularity in recent times. It gives medical practitioners the freedom to concentrate on more relevant things like the patient care. This is due to the fact that outsourcing your medical transcription can help you in the long run by –

Superior Quality & Accurate Medical Records:
There is several medical transcription outsourcing companies at far-off places that strictly adhere to globally standardized procedures. A thorough process would normally involve editing, proofreading and reviewing of the final records. Consequently, health specialists will receive high quality and accurate medical records of the patients.

Though you know that you will be benefited by lower costs but what you really need to know is that outsourcing to offshore locations can serve you at –

  • Low per line rate
  • Low costs in hiring HR, administrative and training processes
  • Low direct labor costs
  • Low annual maintenance costs of digital and transcription equipment

Manage Seasonal Fluctuations in Staffing
This particular point is with respect to US. Medical transcription is one such business which has never seen a slow phase. Each season, the inflow of patients wouldn’t stop but the hospital personnel might get reduced particularly during the festive season. At this time, you will experience the benefit offered by outsourcing companies located at off-shore locations. The under-staffing will not affect the workflow and productivity.

Reduced Infrastructure Investment:
Apart from running core healthcare clinic, healthcare providers also need to invest a huge amount in buying and maintaining the expensive medical transcription equipment. But, there are several HIPAA compliant medical transcription outsourcing companies at far-off places to take away this burden from your head. So contact a highly professional outsource medical transcription provider today!

Leverage Time Zone Differentials to Offshoring Locations:
Health practitioners won’t be disappointed so far as the turnaround time is concerned. The time difference in Asia and USA enables the outsourcing companies to download, transcribe and transmit the files back overnight. The smooth workflow leveraged by medical transcription outsourcing companies will allow specialists in the US to get their reports on the following day.

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