medical transcription company Archives - Online Medical Transcription Company India

In the modern medical landscape, traditional prescription dictation is giving way to efficient online medical transcription services.

Need the services of a medical transcription company? Make sure it’s leveraging the latest technology to improve accuracy, security and customer service. Here’s a look at some of the technological advancements in the field of healthcare documentation.

Dictation Anytime, Anywhere

Good medical transcription companies today offer flexible solutions that allow clients to dictate anytime, anywhere. One way is to install an iPhone/Android smartphone app and simply dictate into the app – the dictation will be transferred to the medical transcription company’s servers securely. Another way is to use a hand-held digital voice recorder – upon completion of dictation, the files will be sent to the service provider via an FTP site. Clients can also record their dictation over phone by calling a toll-free number and following instructions.

Speech Recognition Technology

Speech recognition technology is proving to be very useful to medical transcription companies and end clients. Using speech recognition technology can augment overall accuracy and help deliver flawless reports. An up –to-speed medical transcription company will have certified medical transcriptionists who are trained to use this technology to go over and edit medical documents if required.

EMR Compatible Solutions

In previous decades, organizations had to store patient information on paper and keep files in physical cabinets. EMR systems changed that forever – now organizations can store information on a digital medium. EMR systems are increasingly being used around the world as they facilitate compliance, easy access to patient information and better organization of patient health records. A modern medical transcription company can send back transcribed documents to an EMR platform and store them in the correct format.

Data Security Solutions

With advancing technology comes the risk of data compromise, manipulation or theft. To meet these challenges, leading medical transcription companies have invested heavily in IT solutions. The best companies today use high-end encryption technologies and adopt advanced data security mechanisms to ensure end-to-end security of information being transmitted between the company and client. They also strictly follow HIPAA guidelines to ensure the safety of client data and patient information.

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The most important role of the medical industry is to provide quality healthcare services to patients. While patients should be the center of a physician’s day-to-day activities, this is not the case for many practices. Apart from treating the patients, a physician is also required to keep records and perform other activities in order to manage the regulatory hurdles. Electronic Healthcare Records (EHRs) in healthcare facilities bring a lot to the table. These records allow the medical staff to access charts faster and communicate information more efficiently. Since maintaining EHR is imperative to keep proper medical records, hiring a prominent medical transcription company is the best solution.

An in-house team or outsource?

Be it physicians, surgeons, nursing staff members, or other healthcare practitioners, transcribed documents can greatly simplify their work. When it comes to deciding between hiring the full-time transcribers and outsourcing the requirement to a company, you should compare the benefits of each setting.

In-house team

Hiring an in-house team is better when you have enough work on a regular basis and you also have the budget to pay full-time employees. With a team, though you can take the services of your in-house transcribers at any time, monetarily, it takes more than just paying them for their services. It is important to train your transcribers at regular intervals to keep the quality of transcribed documents intact. Latest updates about the industry, new terminologies, etc. are things that professional transcribers should be updated with. Since training these professionals can be a costly affair, every physician and healthcare facility might not be able to cope. In such cases, outsourcing your requirement to a reputable medical transcription company is the best way out.


Outsourcing your transcription requirements to a renowned company has several benefits. As these professionals specifically deal in medical transcription, they are well-trained and experienced in the field. Outsourcing gives value for investment as you don’t have to invest time and money on training the professionals. Also, you get transcribed documents with assured quality without spending an extra penny. Without investing in computers, data storage, and other necessary equipment, you get services in quick turnaround time.

Before coming to a decision, you should consider the following misconceptions associated with in-house transcription.

Control and convenience: Contrary to the belief, it’s not easy to hire and train professionals in house as it costs a lot and makes the entire practice less productive.

Security: Contrary to what many people assume, the fear of compromised data security is always there with an in-house team. In fact, outsourcing companies have stricter measures for data security to prevent a data breach.

Ease of communication: While many people assume that in-house professionals are easier to contact, transcription service providers are available 24X7 to provide an instant answer to queries.

The demand for medical transcription services has massively grown in the past few decades. A lot of reasons make medical transcription in India, an asset for healthcare facilities and healthcare professionals. These services help in transcribing audio, video and all other types of digital medical files in text documents with maximum accuracy. It is important for a medical transcription company to have a team of professionals who are qualified and highly skilled in their field in order to deliver medical documents with utmost accuracy.

Key Skills

Here’re some of the skills that medical transcription companies need their professionals to have in order to deliver accurate text copies in the quickest time possible.

Typing skills: Having good typing skills is important for transcription work. Although professional transcriptionists possess this skill, it is an aspect that can be improved by practice. Good typing skills help in delivering the documents to the clients within the stipulated time.

Good grammar: One must understand the nuances of common English in order to understand the language of medicine. The knowledge of integral parts of language such as grammar, punctuation, format and style helps in understanding how the legal document of a medicine record is produced.

Multitasking: Healthcare documentation requires transcriptionists to have a coordination of eye/hand and eye/ear. Some companies, offering medical transcription in India, provide job training programs to help professionals become proficient at multi-tasking.

Commitment to Learning: As new drugs and new medical procedures hit the market every now and then, the job of medical transcriptionists is quite challenging. They always have to upgrade their knowledge to stay relevant to the industrial changes. They are required to keep up with modern technologies and research to assure the accuracy of reports.

Constant self-assessment: Getting an assessment of medical reports and feedback from industrial experts helps in finding out the errors. The assessment is important even when the training is complete as the error rate of transcribed documents directly affects the treatment provided to the patients.

Critical thinking: Incongruous information becomes a lot more apparent for an experienced transcriptionist. An alert Medical Transcriptionist (MT) is always on the lookout for misinformation, which helps in reducing the possibilities of mistakes in medical documents.

Owing to the above-cited skills of professionals, medical transcription in India has become an integral part of the healthcare industry.

The global medical transcription industry has witnessed a substantial growth over the past few years. A number of factors, such as guidelines, consistent advancements in technology, and workflow modifications contribute to the way the industry has thrived. The industry has made a huge growth due to the increasing focus on the service automation and adoption of advanced reporting techniques. Companies, which stay updated with the latest trends in medical transcription, successfully provide their clients with the highest quality medical transcription services in the UK.

Important Factors

Here are the key reasons for the growth of the medical transcription industry over the years.

Great emphasis on security: Security is a significant aspect of medical transcription in the UK. As we live in the mobile and internet-connected society, security issues related to patient records and information are being given far more attention than ever. In order to stay compliant with the HIPAA guidelines, the professionals of a medical transcription company have to be highly cautious while working with sensitive information of patients.

Advance voice recognition systems: Over the past few years, various voice recognition systems have been developed. Nowadays, doctors use computer software programs to directly dictate and get quick results. Although these systems have made it a lot easier to get the work done, the importance of hiring medical transcription services in the UK can’t be ignored as translation software programs don’t offer 100% accuracy. You can use the technology to dictate and send the recordings to a prominent transcription company to get the most accurate results. Since accuracy and attention to detail is of utmost importance, medical transcriptionists can catch the errors, edit the copies and deliver the most reliable transcribed documents.

New guidelines: Earlier, medical narratives were usually transcribed in a word-processed document. However, nowadays, the transcriptionists in medical transcription companies must follow a structured data format to keep up with electronic health records (EHR) guidelines. The structured data format includes the structure templates, click fields, and pull-down menus that help in creating a standardized method of maintaining digital records.

Outsourcing: Instead of hiring and managing a full-fledged team of in-house medical transcriptionists, many healthcare facilities and professionals prefer outsourcing the services of medical transcription in the UK. Outsourcing comes across as an effective way for healthcare organizations to follow regulations at reduced costs and with higher accuracy.

The healthcare industry is facing a lot of challenges in providing quality treatment and care to the patients. Medical transcription plays an important role in improving the quality of patient care in healthcare facilities. Due to the increased demand for medical records, the number of medical transcription companies has significantly increased in the past few years.

The process of converting audio reports into text formats can be done for detailed medical reports, discharge summaries, and operative reports. These text reports are later used by various healthcare providers, departments and organizations for diagnosis and treatment purposes. These documents can also be referred by insurance companies to process insurance claims for patients. Therefore, as per government guidelines, it is mandatory for healthcare organizations internationally to maintain clear records of the diagnosis as well as treatment of the patients.

Importance of Transcription Companies

Earlier, most physicians and healthcare facilities would depend on dictating medical speech to the voice-recognition software programs that will further need a proofreading. Irrespective of the advancements in these software programs, they would make many mistakes and require human supervision. This would often leave the physicians with unnecessary work overload and irritation. The need to work on a medical record over and over again led to the need for medical transcription companies. In addition to this, the ability to deliver accurate and high-quality documents in a quick turnaround time makes these companies even more important.

Factors to Consider

When it comes to choosing a medical transcription company, you may get confused due to the consistently growing number of companies in the field. Consider the following factors before joining hands with a company and you will have the right solution.

Certified Transcriptionists– Hiring a certified transcriptionist ensures that the transcriptionist has a working knowledge of transcription standards, medical terminology, and HIPAA requirements. In addition to this, it will also ensure maximum accuracy and quick turnaround time due to the high typing speed. In short, these elements make a specialized medical transcriptionist superior to a general transcriptionist.

Past Clients– You should prefer a transcription company that has earlier served clients in the healthcare sector.

HIPAA Practices– Not all companies offer HIPAA compliant services; so, you may ask the medical transcription company whether it follows the HIPAA best practices or not.

Quality Assurance– It’s important to ask the medical transcription (MT) company how it handles the potential errors and discrepancies in the text files. A company that has a dedicated team of transcribers and editors is likely to carry out the transcription copies with maximum accuracy.

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