Blog Category - Medical Transcription

Need the services of a medical transcription company? Make sure it’s leveraging the latest technology to improve accuracy, security and customer service. Here’s a look at some of the technological advancements in the field of healthcare documentation.

Dictation Anytime, Anywhere

Good medical transcription companies today offer flexible solutions that allow clients to dictate anytime, anywhere. One way is to install an iPhone/Android smartphone app and simply dictate into the app – the dictation will be transferred to the medical transcription company’s servers securely. Another way is to use a hand-held digital voice recorder – upon completion of dictation, the files will be sent to the service provider via an FTP site. Clients can also record their dictation over phone by calling a toll-free number and following instructions.

Speech Recognition Technology

Speech recognition technology is proving to be very useful to medical transcription companies and end clients. Using speech recognition technology can augment overall accuracy and help deliver flawless reports. An up –to-speed medical transcription company will have certified medical transcriptionists who are trained to use this technology to go over and edit medical documents if required.

EMR Compatible Solutions

In previous decades, organizations had to store patient information on paper and keep files in physical cabinets. EMR systems changed that forever – now organizations can store information on a digital medium. EMR systems are increasingly being used around the world as they facilitate compliance, easy access to patient information and better organization of patient health records. A modern medical transcription company can send back transcribed documents to an EMR platform and store them in the correct format.

Data Security Solutions

With advancing technology comes the risk of data compromise, manipulation or theft. To meet these challenges, leading medical transcription companies have invested heavily in IT solutions. The best companies today use high-end encryption technologies and adopt advanced data security mechanisms to ensure end-to-end security of information being transmitted between the company and client. They also strictly follow HIPAA guidelines to ensure the safety of client data and patient information.

Want to get a sense of the technology standards of a medical transcription company? Sign up for a free, seven day trial scheme!

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A wide variety of professionals and institutions outsource medical transcription work to save time and money. IME transcription is an important service that can enhance workflow of an independent medical review process.

What is IME?

Before deciding to outsource medical transcription, take a moment to understand what IME means. An IME or independent medical evaluation is a detailed review of an individual’s medical history and current medical condition. An IME is typically performed by a physician who is not actively involved in the individual’s care. An IME is usually conducted for legal purpose – for example, in assessing an individual’s eligibility for workers compensation or compensation due to an accident or injury.

What Does IME Transcription Entail?

Many professionals and organizations including physicians, surgeons, lawyers, health insurance companies and research centers use IME transcription services for generating reports in quick turnaround times. It’s important that the service provider guarantees on-time delivery because systems for claims and IME referral management come with pre-determined deadlines. It’s also important that the medical transcription company has experienced transcribers who understand the nuances of medical transcription in the US. Transcribers should have a thorough understanding of medico-legal jargon, American spelling and diagnostic testing procedures.

Custom Formatting Requests

IME medical transcription is a specialized service because many clients require custom formatting and it’s up to a specialist IME medical transcriptionist to deliver. And even though sections may vary, it’s vital to follow a template or model report as a guide and starting point. In the hands of an inexperienced or non-specialized medical transcriptionist, an IME report may end up being poorly formatted, difficult to read or lacking consistency.

Need for HIPAA Compliance

HIPAA compliance is one crucial area to look into when you decide to outsource medical transcription. HIPAA is designed to protect patients’ interests and prevent unauthorized disclosure of sensitive patient data. HIPAA lays down uniform security measures and controls. Not all medical transcription companies guarantee HIPAA compliance or understand the standards of confidentiality required. However, the best medical transcription service providers do provide HIPAA compliance and put in place various protocols to ensure data security, safety and confidentiality.

Use the above tips to evaluate your current medical transcription vendor or to select a new one!

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Today, across the globe, a wide number of medical institutions like hospitals, private nursing homes, hospices, etc. are opting for professional EMR transcription services. There are numerous reasons that have caused the popularity of this trend.

Patients’ medical records play an important part in patient care in any medical institution. They describe the current condition of the patients, the treatment they have undergone, the symptoms they are showing, signs to look out for, etc. This gives the doctor, specialist, or surgeon a detailed understanding of the patient’s medical history. Until now, records were mostly kept on paper and were stored in large drawers, making the process of filing, reclaiming, and storing these records a hassle. This is where EMR transcription comes in picture.

What is EMR Transcription Services?

EMR transcription includes transferring the physical, written medical records of patients on a digital platform. Doctors may use paper or Dictaphone instead of paper in recording the patient’s condition and treatment. These records are then converted into a digital format by an EMR medical transcription company. These digitized records are then stored on digital devices, mainly computers instead of on paper and in files.

Major advantages of hiring EMR transcription services –

There are numerous benefits of using EMR transcription. The first is that storing and retrieving patients’ records at a real-time basis becomes possible. Secondly, it is way more cost-effective than other alternatives. Of course, you need to pay the EMR transcription company, but in the long run, that is economical than the storage costs of files and papers.

Apart from this, professionals make use of cutting-edge tools and software, service providers will be able to effectively handle your audio files that are not clear or easily visible – the benefit of hiring experts is being able to transcribe every sort of record that may be in a different state of clarity.

Other key benefits –

Improved productivity and workflow
Save time and money by reducing administrative works
Complete data security
Data confidentiality
Assures data quality

Professional medical transcription services offer transcription facilities for several medical reports including physical examination reports, history, patient discharge summaries, chart notes, medical evaluations, x-ray reports, emergency room reports, etc.

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Before underlining the importance of medical transcription, let’s understand what exactly it is. When you visit a doctor, he or she records all the details about your physical ailments (previous and existing), lab and pathology reports, tests, prescribed medicines, and diagnoses into an audio file. Such audio files are transcribed by medical transcriptionists while maintaining accuracy. Since these documents can be accessed by doctors, nurses, and other healthcare providers as and when needed, they are now an indispensable part of your medical history.

The work of medical records transcriptionists often revolves around the healthcare delivery system but isn’t related to direct patient care. Nonetheless, the transcribed healthcare documentations play a crucial role in diagnosing, as well as providing high-quality healthcare treatment to the patients.

Key Importance

Here are some of the key points that highlight the importance of medical transcriptionists.

Medical transcription helps in creating the medical history of patients that lays the foundation for future patient visits and acts as a reference for physicians. It further helps doctors evaluate the present physical condition of patients, sketch a suitable treatment plan and take quick follow-up measures. Since the smallest errors can cause huge trouble, accuracy is a very important aspect.
More often than not, patients are treated by more than one doctor in a hospital. A well-maintained patient record certainly enhances communication between doctors and specialists from different disciplines. The flow of medical information not only saves time but also helps treatment-providers arrive at the best possible diagnosis and treatment decision.
Nurses and other support staff can use the transcribed documents as a guide for delivering patient care. These are helpful in understanding warning signs to stay alert to, testing samples required by lab technicians, and the exact dosage of medicines to be prescribed.
Billing and coding staff use transcribed medical records to bill insurance companies. Since medical transcribed documents must be accurate for claims and reimbursements, you need proficient medical records transcriptionists to keep the quality intact.
Another important reason for you to hire a transcriptionist is that the law requires you to maintain medical records. These documents prove to be of high importance in case of legal conflicts.

All the above-cited reasons suggest how important medical transcriptionists are to maintain proper track of a healthcare facility. To ensure maximum accuracy and optimum quality, you should associate with a transcription company that has a proven record in the field.

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Healthcare industry requires constant innovation to meet the ever-rising challenges of the industry. Among other technology advancements, the need for medical transcription services has raised the competition in the market. While many healthcare practitioners prefer taking the help of co-workers to get the audios transformed into text documents, it can become the reason for several problems later. Instead of assigning the transcription work to the professionals in your administration department, hiring online medical transcription services is way more advantageous.

Key Reasons

Take a look at the following reasons for why it is time you should outsource online medical transcription services.

Less expertise: Professionals either in administration or accounts department do not have the knowledge or expertise of transcribing documents. On the other hand, dedicated professionals in a transcription company have proven experience in their field to do full justice to their jobs.

Infrastructure: Whether you work at a healthcare facility or are an independent healthcare professional, you will need to set up proper infrastructure that can cost too much. On the contrary, hiring the services of a medical transcription service provider will not require any of this. Since transcription companies already have the required setup, you need to pay only for the hired services.

Costly affair: Setting up infrastructure, hiring full-time transcribers, and other such things can make direct hire a costly affair. On the other hand, outsourcing your transcription requirements to a renowned transcription company eliminates the need for all of this.

Lack of quality and accuracy: Healthcare practitioners don’t have an option to settle for transcribed documents with average accuracy. Since physicians may refer to these documents while diagnosing or treating patients, they need to be sure about the accuracy. Hiring online medical transcription services from a prominent company ensures you won’t need to compromise on quality ever.

Delayed turnaround time: Since dedicated transcription companies have various teams of transcribers, they stay true to their commitment of delivering documents in time. Irrespective of the time zone of your country, you can expect to receive the transcribed documents within 24 hours or stipulated duration.

Security and confidentiality: Though some healthcare providers assume that only in-house professionals can be trusted fully to receive the transcription results, it’s usually the opposite. Professional service providing companies strictly abide by the privacy and security regulations to stay true to their brand value.

All these reasons show the real importance of outsourcing your transcribing needs to professional companies.

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The most important role of the medical industry is to provide quality healthcare services to patients. While patients should be the center of a physician’s day-to-day activities, this is not the case for many practices. Apart from treating the patients, a physician is also required to keep records and perform other activities in order to manage the regulatory hurdles. Electronic Healthcare Records (EHRs) in healthcare facilities bring a lot to the table. These records allow the medical staff to access charts faster and communicate information more efficiently. Since maintaining EHR is imperative to keep proper medical records, hiring a prominent medical transcription company is the best solution.

An in-house team or outsource?

Be it physicians, surgeons, nursing staff members, or other healthcare practitioners, transcribed documents can greatly simplify their work. When it comes to deciding between hiring the full-time transcribers and outsourcing the requirement to a company, you should compare the benefits of each setting.

In-house team

Hiring an in-house team is better when you have enough work on a regular basis and you also have the budget to pay full-time employees. With a team, though you can take the services of your in-house transcribers at any time, monetarily, it takes more than just paying them for their services. It is important to train your transcribers at regular intervals to keep the quality of transcribed documents intact. Latest updates about the industry, new terminologies, etc. are things that professional transcribers should be updated with. Since training these professionals can be a costly affair, every physician and healthcare facility might not be able to cope. In such cases, outsourcing your requirement to a reputable medical transcription company is the best way out.

Outsourcing

Outsourcing your transcription requirements to a renowned company has several benefits. As these professionals specifically deal in medical transcription, they are well-trained and experienced in the field. Outsourcing gives value for investment as you don’t have to invest time and money on training the professionals. Also, you get transcribed documents with assured quality without spending an extra penny. Without investing in computers, data storage, and other necessary equipment, you get services in quick turnaround time.

Before coming to a decision, you should consider the following misconceptions associated with in-house transcription.

Control and convenience: Contrary to the belief, it’s not easy to hire and train professionals in house as it costs a lot and makes the entire practice less productive.

Security: Contrary to what many people assume, the fear of compromised data security is always there with an in-house team. In fact, outsourcing companies have stricter measures for data security to prevent a data breach.

Ease of communication: While many people assume that in-house professionals are easier to contact, transcription service providers are available 24X7 to provide an instant answer to queries.

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Psychiatry transcription services are immensely important for psychologists, psychiatrists, and other mental health professionals to provide correct treatment to the patients. Needs of these professionals are rather different from other medical professionals. As psychiatrists deal with patients’ mental health history and present condition, their clinical notes are much diverse, for they commonly include longer narratives instead of typical medical terms. Since these notes often include American slangs that non-native people might not understand, psychiatry transcription can be highly useful in understanding the medical notes of psychiatrists.

What’s the need?

Surgery or cardiology specialists often use standard phrases while making notes, because primary conditions, surgeries, techniques, etc. often are very similar if not identical. On the other hand, mental health professionals’ notes include everything they discussed with the patient, which drastically differs with each case.

While hiring medical transcription services, it’s important for psychiatrists to choose a company wisely to avoid poor quality patient notes. Some people prefer hiring a local transcription company instead of an off-shore company as they assume that professionals in foreign countries may not be well-versed with native terms. However, due to the rapidly increasing demand for transcription services across the world, more and more companies are entering the industry. In order to stand apart from the crowd, companies offer high-quality transcription services to their respective clients. Companies that stay true to their clients’ expectations mainly have the following attributes.

A team of skilled professionals
Maximum accuracy
Quick turnaround time
Transcription proficiency in all medical areas
Reasonable service cost

When it comes to finding an ideal company, you should make sure the transcriptionists of a company are well versed with all the medical terminologies to obtain documents with high accuracy. Since experienced transcriptionists can keep the accuracy intact while typing fast, it helps you in getting transcribed documents in the quickest time possible. In addition to this, it’s vitally important to choose a HIPAA compliant company to ensure your reports are absolutely secure.

Leading medical transcription companies in India make sure they hire transcriptionists who have in-depth knowledge in all areas of medicine to deliver comprehensive solutions. Hence, you can trust a prominent company to get radiology, cardiology, oncology, as well as psychiatry transcription services, to meet your specific requirements. Also, due to the huge competition in the industry, you are likely to get all kinds of medical transcription services at competitive prices.

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All industries in the market have different needs, except for insurance needs. With increased use of insurance in various industries, insurance transcription has gained huge popularity in the past few years. The insurance industry has a lot of work related to the documentation process. When it comes to the accuracy percentage of these insurance claims, a huge number of these claims are fraudulent. It needs quality recorded statements of witnesses to detect the fraudulent activities at the earliest. You can ensure a streamlined insurance claim recovery process by associating with a prominent company in the industry that provides high-quality insurance claim transcription services.

Why insurance transcription companies?

Insurance companies have considerable amount of paperwork to do while investigating for claims. While investigating on a case, they have reports generated from claims, field investigation for theft, property damage, accidents, etc. Furthermore, they also have to consider telephonic conversations, insurance meetings, insurance interviews, recorded statements, etc. while investigating a case. Since these kinds of insurance differ very much from life insurance, property, and medical insurance, they can be very well managed by the companies specializing in insurance transcription. Insurance transcription companies help in getting recorded conversations transcribed into text documents that can be used for future references. It also allows the companies to accelerate the claims investigation process and ensure timely settlements of insurance cases.

Here are the key reasons that insurance companies need insurance claim transcription services.

Help detect fraud: At the present time, not everyone is telling the truth while filing an auto or home claim. Claimants and insured persons can provide either the recorded audios or transcription documents to get the claim amount. For any investigating officer, analyzing the transcribed audio files is way easier than listening to every audio to find out possible discrepancies and even lies. Therefore, a transcript is important for investigators to put a third party on trial against a fraud. As they will have the right evidence and proof, they will have it easy in proving their point right.

File notes are easier to read by all: Insurance transcription helps keep a smooth workflow in an insurance company. Since all claims staff members can read the file notes easily, it becomes uncomplicated for any new person in the department to catch up with the files without much effort.

Reliable and accurate data: As these companies have teams of transcriptionists with specialized knowledge and rich experience in the industry, it helps in getting documents with maximum accuracy. Since these professionals have high typing speed, they have the capability to deliver projects in a quick turnaround time.

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The importance of medical transcription has increased at a rapid pace in the past few years. It is useful for a number of reasons as it not only helps in transcribing voice-recorded medical reports but also in saving a lot of time that goes into translating the audio records on your own. You need professional medical transcriptionists to get transcribed documents through the Electronic Health Record Systems (EHRS).

Need for hiring transcriptionists

Traditionally, healthcare providers would listen to the entire recorded dictation in order to use the constructive information. In addition to this, sometimes other healthcare providers would be asked to translate the audios into text format. This would take up most of the time of these professionals that they should be using to provide healthcare treatment to the patients in the facilities. Therefore, hiring professionals to get the transcription done is vitally important to ensure smooth flow of operations in healthcare facilities.

Importance of EHRS Records

EHRS store the patient data accurately to perceive the state of patients correctly. The stored information may include patient problems, demographics, past medical history, medical notes, laboratory data, radiology reports, medications, etc. This information helps healthcare professionals with crucial care-related activities of the patients. On the other hand, patients also need transcribed documents to receive reimbursement of their bills from their respective insurance companies.

Choosing a Medical Transcriptionist

When it comes to hiring EHRS transcription, one should consider a number of factors before making the final decision. Take a look at the following section to have a better understanding on how to choose a medical transcription company to get reliable EHRS transcript.

A medical transcriber plays a strong role in enabling healthcare providers give right treatment to the patients. Patients use transcribed documents to purchase medicines; therefore, it is crucial to join hands with professionals who have the ability to deliver clear and concise documents with maximum accuracy possible.
Transcribing medical documents accurately within stipulated time frame is crucially important for healthcare providers in order to channelize provide quick treatment without disruption. Choose a transcription company that promises to deliver medical documents within quick turnaround time.
It’s important to choose a medical transcription company with a proven track record of satisfied clients to expect positive outcome through correct EHRS transcripts.

Keeping all these factors in mind, you can ensure better health care, better clinical decision making, as well as lower healthcare costs. Apart from being a reliable record-keeping process, EHRS helps in acquiring transcribed documents that are completely safe to share with patients and clinicians.

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There are several types of transcription services catering to the demands of different industries and professions. Since documentation of the records is crucial to maintaining, thus most of the official and personal transactions are being carried out in a digitized manner. For this, it is important to hire professional workers compensation transcription services in order to get an accurate and timely delegation of the claim.

How outsourcing helps in saving money, efforts, and time

Transcription service providers with their experience and expertise are better-positioned to deliver high-quality transcripts that are precise, accurate, and meaningful. In addition to this, professionals do well by delegating their transcription needs to a genuine and resourceful partner. Thus, by outsourcing transcription task, busy authorities such as clinicians and physicians can gain time for concentrating on their core activities.

5 major benefits of outsourcing transcription tasks to professional service providers

Get services from industry specialists

Transcription service providers are well-resourced with the cutting-edge technology and devices for performing transcription related activities in the most efficient manner. Also, a team of skilled and trained personnel is employed for transcribing all the essential records.

Difficult or unclear audio can be transcribed in no time

By making use of advanced tools and software, qualified workers compensation transcription service providers are able to handle even the unclear audio files effectively. The benefit of hiring specialists is being able to transcribe records that may be in a different state of clarity.

Savings in personnel and time

Apart from financial gain, there are other advantages such as reduced investment on tools, software, and personnel. Also, when you hire the best talent in transcription, your resources can work effectively without impacting their primary or core activities.

Quick turn-around time

Regarded as one of the biggest factors on which the success of various professions depends, turn-around time plays a significant role in the transcription and related processes. In addition to this, the timely delivery of transcripts and personalized TAT are also important factors to consider.

Utmost accuracy and precision

It is not just word-perfect text of the audio that professionals need – transcriptionist must be capable of turning up meaningful and flawless transcripts that assist customers with their specific purposes.

By hiring specialized transcription service providers, business and clinicians are able to get strategic and high-quality transcripts that assist them with improved decision-making. Apart from this, enhanced productivity and efficiency are the other benefits.

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Blog Category - Medical Transcription

The Role of Technology in Delivering Superior Medical Transcription Services

Does Your Medical Transcription Company Deliver Best-In-Class IME Transcription Solutions?

Why Is It Important To Hire Professional Electronic Medical Transcription Services?

What makes medical transcription important for the healthcare industry?

Reasons you need to Outsource Medical Transcription Services

Why prefer medical transcription services over an in-house team?

Why do Psychiatrists need Transcription Services?

Why are Insurance Transcription Services Important?

How important are EHRS Transcripts in the Healthcare Industry?

Why Is Outsourcing Workers Compensation Transcription Important?

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