Blog Category - Medical Transcription

Medical transcription is a need of the hour in the medical industry. Doctors have to depend on transcriptionists for effective patient documentation as maintaining records is necessary according to the government rules. In the event of giving scope to doctors, nurses, and other health experts to concentrate on core operations, healthcare organizations usually outsource the medical records summarization and transcription to professional companies.

This makes their work easier and leaves more time for them to care for their patients. Thus, it is good for hospitals and clinics to look for medical transcription companies to ease out their tasks. Here are certain pointers to keep in mind while searching for such transcription agencies

1. They should be HIPAA Compliant

The medical records transcription company you choose should be compliant with your country’s medical rules and regulations, as laid down by HIPAA. It should offer all reports and notes in an organized manner so that it becomes easier to understand them. The document should violate any of the rules and regulations either.

2. They should Offer Quality services

Transcription documents hold records of the patient’s ongoing medical treatments. A small mistake can put his or her life at risk. The company should therefore have a keen eye for quality transcription. It should have experts to take care of editing and reviewing of transcription documents. The delivered work should have 100% accuracy.

3. They should maintain security

Medical documents comprise sensitive information about the patients. Therefore, any breach of the data can put their lives at risk. Thus, the chosen medical records transcription company should take steps to maintain the privacy and security of the documents from data theft while transferring them to the company and back.

4. Should be Cost-efficient

The medical transcription company you choose should also not dig a hole in your pocket. It is wise to choose a company that offers services at competitive rates. But never compromise with services and accuracy just for a few bucks.

5. Has an efficient client care facility

The concerned company should also give its clients the utmost priority. You should be able to reach them round the clock for any kind of queries. See that it can resolve all the problems and doubts (if any), with immediate effect.

Totalmed Transcription holds a high reputation in the field of medical records summarization and transcription. If you are in search of a responsible company to create accurate, precise, and timely transcriptions, this company is the best to hire.

The introduction of electronic health record systems in 1960 led to the emergence of medical transcription services. However, if you are wondering how doctors prior to this discovery used to work, be informed that they had no scribe and had to manage the tasks themselves. They had to take note of the detailed health condition of the patient and note down every progress or deterioration they witnessed on different visits. Hence, depending on the overall patient’s condition, these medical practitioners used to recommend tests or surgery in their own unique notation style.

The need for a change

On certain occasions, deciphering the physician’s handwriting or their abbreviations and notations were not possible. Some took much time and delayed the process of treating patients. Hence, the idea of assisting physicians for medical documentation came into being and medical transcription broke the ice. Of the numerous advancements in the medical field, transcription has been among the prominent ones. No wonder, health organizations look up to medical transcription companies in Canada and elsewhere, to fulfill their transcription related requirements.

The transcription story

Here is quick look at the gradual transformation in the field of medical transcription.

• Medical stenographers: Physicians took help from stenographers in the 1960s. These experts took down dictation from the doctors in shorthand and later used typewriters to document case reports.
• Mini and micro cassette recorder: After recorders came into use in the 60’s the physicians did not require the scribe or shorthand experts to be present in person. They could work on the documentation in a separate room at a different time.
• Word processing machines: 1970s was the period when companies offering medical transcription services started using these machines for editing and rectification of texts, thus making the whole process faster and efficient.
• Other changes: After the 1980’s, changes were more frequent and based on artificial intelligence. The journey was a long one, i.e., from the word processing machines to personal computers, from floppy disks to revolutionary online processors used for interpretation, correction, spell check, etc. Dictation acquired the format of cassette recording, then digital recorders and finally voice recognition at present.

Finding a medical transcription company in Canada

Medical transcription companies in Canada maintain trained professionals who possess the ability to decipher the raw audio files and provide quality transcription documents. If you wish to look a seasoned transcription company for your organization, Totalmed Transcription would be a wise option.

Saving costs and focusing more on productivity has been the motto of every sector, and the healthcare domain is no exception. In the face of ongoing pandemic COVID-19, the global market has come to a standstill; medical practices are also receiving a severe blow. Clients have to think twice before spending every penny in a calculative manner. Physicians are struggling to maintain strict deadlines and severe compliance rules in limited budgets. Hence, when it comes to the well being of patients, approaching a medical transcription company is the foremost move that you would expect from healthcare organizations.

They prefer outsourcing their transcription needs to a labor-intensive and cost-effective medical transcription provider. The end product emerges in the form of enhanced revenue, increased productivity, and satisfied clientele.

Why is outsourcing cost-effective?

Setting up an entire medical transcription team along with the necessary devices for recording can be quite a costing factor for healthcare centers, especially during the coronavirus crisis. So, centers prefer outsourcing transcription works to in-house setups. The best thing about this is that they can save 30-40% on operational costs.

No need to hire employees

For medical records review, you will find a medical transcription company fully equipped with a set of trained and experienced professionals. The healthcare organizations hire the services of these companies for speedy and cost-effective work. This way, they also set themselves free from having an in-house transcription team.

Reduce capital investment

With the decrease in costs, healthcare centres can concentrate on their core services. They can utilize the finances to improve the tools needed for medical transcription tasks.

Accuracy guaranteed

Hiring a medical transcription company leaves no scopes of mistakes and errors. The professionals in these agencies are skilled in the transcript, edit, and verify in minimum turnaround time. Their efforts make way for high quality, error-free, dependable transcription services.

Finding a transcription company

When looking for a medical transcription company for your hospital or clinic, you should spend some time on research before investing. Following are certain steps that can help you find the right company.

• Consider online help
• Take references from a reliable company or a dedicated online community
• Find out in detail about their services
• Make sure you check out their reports with existing clients
• Tally their services with competitor sites
• Go for a telephonic conversation about their services
• Compare service charges

When you feel satisfied with the above pointers, you can go ahead and choose a medical transcription company. If you still have doubts in your mind and are not able to come to a final decision, you can rely on Totalmed Transcription. They have company best to approach for quality transcription and medical records review services during the COVID-19 hassle.

Medical Transcription is a popular name amongst physicians, as it reduces their documentation work and gives them more time to focus on their patients. These transcriptions are actually voice-recorded medical reports, given or dictated by the physician or other medical practitioners. Experts record these reports in Audio or voice files. These services hold widespread use in the fields of Cardiology, Radiology, Orthopaedics, Oncology, Gynaecology, and more.

All about Medical Transcription Services:

• Trained professionals: Medical Transcriptionists require world-class training, which includes gaining expertise in various specific word processing software’s, typing skills or English grammar

• Certified transcriptionist: All the transcriptions must be written by a certified transcriptionist by AHDI

• Proper system: The companies should follow a three-tier system, where the transcriptionist takes the dictation, the proof-reader checks the report, and finally, the editor takes care of the quality and standards of the company.

Adhering to these points will help you ensure quality services to your client around the world. For such services, the companies should remain updated and keep pace with the fast-moving trends from the world of technology.

Looking for an Ideal Service Provider

With many companies coming up with medical transcription services, certain things to keep in mind before you choose the right partner.

1. Backend support: Trustworthy and well-experienced medical transcription companies in Canada will come up with effective back end support for your company.
2. Experience counts: Enquire about the time for which your shortlisted companies are operating into this business. The company should be experienced enough. More importantly, it should have the capacity and capability according to your specific transcription requirement.
3. Accomplished knowledge: Check whether the company has a knowledgeable staff that is well versed with medical terms. Only then can a transcription be accurate.
4. Security measures: There has to be a full-proof security system, as patient data is very valuable and requires safe handling.

Each company has its capacity, manpower and technology support, based on which it works for the benefit of its clients. The competence of its professionals also holds high importance; they should preferably have flexible dictation options.

The fact that these services help with the workflow and increase productivity make the work of medical transcription companies Canada even more important. Ultimately, the healthcare industry would confide on the medical transcription services that lead to flawless transcriptionists thereby ensuring happy and satisfied patients.

Doing flawless medical transcription is not everyone’s cup of tea. It requires severe attention and preparedness from service providers to come up with solutions that boast high-level quality. Good medical transcription services imply speedy and accurate documentation of medical records. Apart from transcribing an audio file, a medical transcription provider takes care of several factors. Since medical transcriptions involve important patient details, they have to be very accurate as precise as per HIPAA compliance protocols.

Furthermore, timely delivery is another notable factor that medical transcription companies Canada need to consider. The transcriptionist should be able to provide services at any given point of time with faster turnaround time, without comprising on quality and standards.

Core responsibilities of a medical transcriptionist

So what it takes a low profile medical transcription provider to become a medical transcription expert? What are the basic duties and responsibilities of a medical transcriptionist? Here are some concise answers to these important questions:

• The major responsibility of a transcriptionist is to transcribe the dictated voice recording from medical practitioners with utmost care.
• Carry out an accurate transcription for the patient’s medical history, operative reports, consultation reports, physical examination reports, routine check-up charts, progress reports, diagnostic imaging findings, autopsy reports, and referral letters.
• Transcribe audios using the accurate terminologies as per medical industry norms.
• Ensure to utilize speech recognition technology efficiently.
• Delivery of voice files, transcribed documents, and data storage as per the HIPAA regulations. A transcriptionist has to ensure that each copy of medical transcription he/she has should strictly comply with HIPAA norms.
• Translate abbreviations and jargon into correct medical terms.
• Organize documents in the patient’s file.
• Conduct a comprehensive quality check by proofreading and diagnosing the document for grammatical errors and update it as required.
• Store the transcribed file on a secure server and forward it to the client via secure mode. However, the final document can also be uploaded to the client’s EHR/EMR.

Totalmed Transcription is one of the most trusted medical transcription companies in Canada. It focuses on providing high-quality transcription services with faster turnaround times. The organization ensures that every transcriptionist handling your project is skilled and proficient in providing the work accurately. At every step, it makes sure to maintain the confidentiality of data using stringent measures. If you are also looking for a reliable medical transcription provider, this company is perhaps the best one.

Medical transcription services have simplified the lives of medical professionals largely. By outsourcing transcription services to a medical transcription company, professionals have been able to save their valuable time to provide comprehensive care to patients. However, you still need to look after certain things while selecting the right transcription firm, which include:

1. Quality Assurance

The medicine field is a highly specialized one; even a minute mistake can lead to bigger blunders and may put the health of a patient at risk. Therefore, quality assurance should be the foremost criterion for hiring a transcription company. The company should be competent to provide the highest level of accuracy. Only the professionals should undertake the transcription tasks, as they are likely to be well aware of the medical terminologies and the ingrained technicalities. Handing them the task hence increases the chance of error-free, accurate and precise transcriptions.

2. HIPAA Compliant

For the transcriptionist to be HIPAA compliant is another critical criterion to care for. You should confide on the medical transcription companies having expert, experienced, qualified and certified professionals. All files and reports should follow a uniform pattern and abide by the HIPAA protocols.

3. Security

Medical transcription services require a high level of security. One cannot rule out the chances of theft and data leakage while sending transcribed data from the Transcription Company and back to the medical professional. This in turn can involve a lot of risk for the patient. Thus, as per HIPAA compliance, implementing complete data security measures by the medical transcription company is necessary.

4. Dictation options 

The services of a medical transcription company you choose should have flexibility in their processes. Make sure that it provides multiple options for recording patient notes. No interruption by server or network glitches should hinder the process. Moreover, to ensure seamless work, the transcription company should remain prepared with alternative options.

5. Client Service

Check out if the medical transcription company is able to offer service support 24*7 throughout the year. Also, find out whether it facilitates services to professionals even after completion of working hours without any delay.

To conclude, medical transcription is a highly sensitive task that requires professional experience and expertise. To avail quality services, you can always count upon the services of Totalmed Transcription. Considered as one of the renowned medical transcription companies in USA, it specializes in offering speedy and quality advanced transcription services. 

Medical transcription is a specialized task that demands knowledgeable and experienced business partners who understand the needs of the healthcare industry. Here are a few facts you need to know to utilize medical transcription services in the UK efficiently.

Scope of Medical Transcription Services

Medical transcription services are used to complete clinical documentation of patients’ medical records, which includes admission history, problem list, progress notes, medications, surgery or procedure notes, discharge summary and followup notes. You can upload voice-recorded dictations to the servers of the transcription company you have signed up. The transcripts are returned to you in text format or EHR/ EMR compatible format, based on your requirement.

How does Transcription benefit?

Transcription benefits the primary caregivers, doctors, the most. Documentation takes up a lot of their time, which otherwise spent in the care of patients. Quality of documentation is always a concern when doctors write it themselves, as they tend to shorten the content to a bare minimum. This often leads to missing information and inappropriate reimbursements. Continuity of patient care also gets affected. When physicians fail to generate a comprehensive medical record, manual or electronic, a substantial delay may occur in the availability of essential information when needed. Medical transcription services enable the physicians and healthcare organizations to make the medical records timely, accurate and useful. The solution is to utilize full dictation and transcription services and thus enable the physicians to complete their medical records on time without disrupting their workflow.

How Does Transcription Work?

Dictation can usually be done in smartphone apps. Other alternatives include digital recorders or toll-free telephone dictation. Companies who provide transcription services assign transcribers and editors to a client so that they get familiar to the requirements and dictation styles. This minimizes the risk of errors. Before the completed transcript is returned to the client, an editor reviews it word-by-word against the original dictation. A highly-skilled and experienced set of transcribers and editors can assure the accuracy and quality of your clinical documentation.

Factors To Consider To Choose A Transcription Service

Before you engage medical transcription services in the UK, consider few factors of utmost importance. Medical documentation needs to be accurate, complete and timely to serve its purposes. Consider the quality assurance activities, safety measures taken and reports on accuracy levels to assess transcription services.The right transcription service can save your time and money.

Medical transcription is a considerable time, money, and resource-saver service for healthcare professionals and organizations. The process of dictation through voice recorder and conversion to text format by medical transcriptionists allows the care providers to reap the benefits of comprehensive documentation with negligible effort. Oncology transcription is a specialized subset of medical transcription.

The Necessity Of Data In Oncology Services

Effective communication and coordination are vital in high-quality, patient-centered cancer care. Documentation plays an essential role in communicating preferences and goals of care, across settings, and between the patient and multidisciplinary care team. A chronic illness like malignancy needs comprehensive documentation that includes onset and identification of disease, past medical history and medications, the progress of the illness, care episodes as inpatient, surgeries and procedures, and current medications and therapeutic regimes.

EHR for Oncology Services

More and more hospitals move from traditional paper charts to electronic health records. EHR contains fewer errors compared to paper-based records. A comprehensive review of the case is possible at each point of care, which results in accurate diagnosis and appropriate treatment methods. The use of allows multiple healthcare providers, regardless of location, to access a patient’s record from any computer simultaneously. The EHR allows efficient collaboration on multiple facets of a patient’s care. However, EHR demands structured documentation of patient care which makes it difficult for the physicians to follow. They may find pre-designed templates somewhat restrictive. Physicians find themselves distracted and fail to make eye contact with their patients. Thus even a perfect EHR can prove disruptive to patient-doctor communication.

How Can Transcription Services Help?

You can improve the adoption rate of EHR with the help of transcription services.  Physicians dictate their notes into voice recorders and medical transcriptionists enter the data into the required file format. The transcriptionist ensures that each data element is documented in the correct field. They will review and edit the document to make sure that the information is entered accurately. All the components in a template should be documented carefully. The file is returned to the client in EHR/ EMR compatible format. Specialized services like oncology transcriptions will be provided by transcriptionists and editors who are familiar with terminology specific to disease processes and treatment regimes.

Medical transcription and EHR can go hand-in-hand to document a comprehensive medical record that helps in improved quality of patient care and efficient billing processes.

Irrespective of the size of an organization you own, saving time, money, and resources is critical to the success of a business. In such situations, medical record transcription services prove to be very handy. However, nowadays, medical transcription is becoming a popular activity among healthcare professionals. The process involving turning voice dictation of medical specialists into text-based documentation is yielding notable benefits for doctors and other key stakeholders.

The medical records transcription services are highly effective and intend to provide doctors and other medical entities following benefits:

1. Reduced Processing Time

Hiring professional transcriptionists can help get quality transcriptions in a less duration of time. You can expect the professional medical transcription providers to possess required knowledge and experience to transcribe audios effectively into text. With a minimal turnaround time, they can provide medical practitioners with an error-free and accurate text document.

2.Minimized Overhead expenditure

Hiring a dedicated team of medical records transcription specialists involves a lump-sum investment. In addition to recruiting professionals, you will need dictation equipment along with relevant software for typing, downloading, transmitting and submitting the dictations. Furthermore, you will also need to invest in providing training and HR benefits, which will elevate expenses to a level greater than hiring a medical transcription provider.

3. Enhance Efficiency

Professional transcriptionists use advanced tools and equipment for uploading, sharing, transferring, and downloading files on a secured platform. They synchronize the processes and ensure online information exchange. Therefore, automation in the process that eliminates the risk of errors or damage to files.

4. Helps you focus on essential Operations: 

Outsourcing medical transcription services will help you focus on essential areas. It will spare your time so that you can concentrate on core operations without interruption. When hiring transcription services you need not worry about listening long audios and videos. Instead, you can pay attention to patients and their critical medical treatment procedures.

Thus, hiring medical transcription professionals can help you ward off all possible worries associated with transcription. It will be time and money saving effort on your part. You can set yourself free from the hassles of knowing transcription protocols. Additionally, you won’t have to manage overhead expenses either. Your medical transcription provider will do the task with perfection on your behalf.

If you are searching for the most reliable and premium quality services for medical transcription, you can always contact Totalmed Transcription, a reliable name in the industry.

Cardiology medical transcription services are gaining wide traction among medical professionals. These services help doctors manage and look after their patients effectively. Opting for transcription services can help you save time, money and resources significantly.

Considering medical transcription services is essential due for a cardiologist due to following reasons:

1. It provides easy charting facilities

Outsourcing cardiology medical transcription services help doctors to improve the quality of patient care. Without having to worry about keeping track of activities and data entry, medical entities can reduce the workload and focus more on patients. Moreover, by simply providing voice record, doctors can enjoy varied benefits of accurate documentation.

2. It aids in accurate documentation

Amidst the busy schedule at hospital, medical staff may not be able to deliver required precision and accuracy in documentation. They may commit errors in deciphering words, thereby leading to erroneous documentation. Whereas the professional Cardiology medical transcription service providers ensure accuracy in every transcribed file. Also, they make sure to abide by HIPAA protocols which the medical professionals might not be able to do.

3. It saves a lot of time and money

Outsourcing medical transcription services saves a lot of time and money. It spares time for your otherwise busy staff to focus on other essential tasks. Moreover, it saves you from hiring another staff which could bring in a lot of other expenses. However, when the transcription service providers work on the same task, you can save on numerous expenses and time appreciably.

4. Ensures faster turnaround time

Availing services of a transcription company helps you enhance your efficiency. It improves outcomes by bringing the professionals onboard to execute the task. Furthermore, the competency of a knowledgeable team of transcriptions working together helps you reduce the overall turnaround time required. They conduct tasks easily without impacting the quality of work. Also, they conduct consistent checks so that the accuracy and integrity of the transcribed text are maintained.

Hence, opting for cardiology medical transcription services can benefit doctors and medical staff in ample ways. Apart from saving time and resources, it can help improve standards of medical care. Doctors will be able to take follow up of more patients. They will be able to provide enhanced services while ensuring high accuracy, precision, and compliance with HIPAA standards.

If you too are searching for ideal cardiology medical transcription services, Totalmed Transcription could help your cause efficiently.