Blog Category - Medical Transcription

The arm of transcription services are taking over every possible field. While there are many who frown upon availing transcription services for documentation, when it comes to insurance transcription the opposition is very limited. This is mostly because of the cumbersome process involved in the claiming of insurance- the endless paperwork and reports that are required from both the Insurance Company and the claimant’s end has made insurance transcription services a common ally for both sides. Most companies involved in transcription of insurance claims engage a host of professionals to handle transcription.

What is transcribed?

Insurance claim transcription refers to the transcription of documents involved in the entire process of claiming of insurance. What this means from the claimant’s perspective is the transcription of recorded statements, insurance coverage opinions, litigation reports and previous claim reports amongst others.

Insurance transcription services are not limited to the claimant’s documentation requirements. It also extends to insurance companies for whom recorded statements, notes on investigations and probes, summary reports, theft/property damage report and insurance reports for property, casualty, holdings, assets, etc. need to be transcribed.

Types of Insurance transcription services

Various types of insurance transcription services are available. They are based on the clientele and the requirement specified.

When it comes to the clientele, insurance transcription services are available specifically for commercial insurance lines and for personal insurance lines. For commercial insurance lines, transcription services are available for Professional Liability Insurance, General Liability Insurance, Property Insurance, Workers Compensation Insurance, etc. Transcription services in the personal insurance line are primarily available for Automobile Insurance and Homeowners Insurance.

When it comes to specified requirement as regards transcription of insurance claims, two options are usually made available to the clients – the option of Strict Transcription or Intelligent Transcription. The former refers to a verbatim transcription of all recordings. Every word and utterance, every detail in the audio clip is captured including the ‘ums’, ‘ahs’, false starts and stutters. The latter eliminates unnecessary words and utterances that are recorded which are not relevant to the subject matter from the transcription.

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Transcribing is a part of human history. From as early as the cave-dwelling days, humans have resorted to recording information in physical space. Transcription is soon becoming a preferred occupation especially for those who cannot work in an office environment or find it difficult to commute or work outside their home environment. Transcription can be done at any place and the work can be scheduled at a time of your preference based on your daily responsibilities. While a certification in transcription is not a necessity in most spheres, when it comes to transcription of medical records a certified medical transcriptionist is highly recommended.

What it means to be a medical transcriptionist

Medical transcriptionists are primarily responsible for transcribing reports and other documents from the dictated recording of healthcare professionals or administrative heads in a hospital or medical institution. Using a headset and foot pedal, a transcriptionist must listen to voice recordings of physicians and other healthcare professionals, and translate these into written form. Such work must be edited as per the requirement and checked for grammatical or errors in spellings. Transcriptionists are required to understand medical terms, their meanings and pronunciation in addition to skills in computer applications and English language composition and grammar and courses for certification are specifically made to train you in these areas. This is why certified medical transcriptionist is preferred.

How to get certified

Medical transcription programs are usually 6 months or 2 year certification courses.

The two main medical transcription certification awarded by the Association for Healthcare Documentation Integrity (AHDI) are the Registered Medical Transcriptionist (RMT) designation and the Certified Medical Transcriptionist (CMT) designation.

The RMT certification is the more basic of the two and is intended for fresh graduates and for those with less than two years of work experience.

The designation Certified Medical Transcriptionist is meant for those with over two years of experience in medical transcription or possess an RMT certification. It can be earned only upon passing the national exam conducted by AHDI and such certified transcriptionists are required to recertify themselves every 3 years.

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Counselling sessions are extremely sensitive as regards time and the persons availing of the service. By their very nature, sessions of counselling are led by the patient/client as it is the professional’s duty to observe first and then offer advice or prescribe help. It is common for counsellors to record their sessions and to have them transcribed subsequently. Transcription of counseling sessions is also often requested by clients to keep a track of their progress.

Latest trends foster need for transcription

Psychological service performed over the telephone or via the internet are increasingly being preferred as unlike other forms of counselling, telephone or online counselling is potentially free of certain constraining factors that affect traditional therapy, including geography, time, duration, and cost, making this form of counselling more accessible for a number of people who would be unable to attend traditional psychotherapy.

It also provides a degree of anonymity that is comforting to some callers, reducing the menacing feeling that some people may feel at the prospect of seeking treatment with a traditional in-person therapist and encouraging disclosure. Such service ranges from individual, couple or group psychotherapy with a professional therapist to psychological first aid provided by para-professional counsellors.

This trend whereby sessions over communication platforms are increasingly being preferred over traditional sessions has led to an increase in the need for transcription of counselling sessions as it is not possible for the therapists to have a pen in hand and their phone in the other and pay attention to the clients.

Need for transcription

While in the case of the telephonic or internet sessions it is a necessity that the sessions be recorded and transcribed owing to the nature of such communication. It is not the only reason why the sessions are required to be transcribed. Even in traditional in-person counselling sessions the transcription of counselling sessions saves the precious time of therapists and helps them focus on their client’s needs and evaluate their progress. The therapist can use the transcripts of each therapy session to give an organized and expert approach to their counseling.

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Medical transcription, also known as MT, is an associated health profession dealing with the process of transcribing voice-recorded medical reports that are dictated by physicians, nurses or any other healthcare practitioners. Medical reports can be voice files, notes taken during a lecture, or other spoken material. These can be dictated over the phone or uploaded digitally via the Internet or through smartphone applications. Medical transcription companies are far from a hot new topic in the healthcare field. When documentation is delivered quickly, accurately and within a designated timeframe, medical transcription can be painless and productive for many healthcare professionals and institutions.

Curtail labor and management costs
Transcripts play such a pivotal role in medical documentation that it’s imperative to find a working solution that makes the most sense for each individual practices. Outsourcing of such transcription also saves the healthcare institutions from the hassle of engaging a medical transcription provider as they wouldn’t have to sacrifice on space, or time for training or further employment to oversee the entire activity. By taking advantage of medical transcription companies, one can effectively pay for the transcripts being produced, and filter out all the irrelevant costs that come with a hire within the organization hire. Additionally, management will be freer to concentrate on more important priorities and leave the transcription specifics to their partnering medical transcription company.

Choosing your medical transcription provider
An efficient medical transcription provider will be equipped with a multi-step review process of the transcribed contents and would also ensure timely delivery of the transcripts in its highest quality. Transcriptionists are required to understand medical terms, their meanings and pronunciation in addition to skills in computer applications and English language composition and grammar and courses for certification are specifically made to train you in these areas.

While choosing your medical transcription provider ensures that the transcriptionists employed by the company are certified by the Association for Healthcare Documentation Integrity (AHDI). For documents of wide implication and importance require the transcriptionists to have a Certified Medical Transcriptionist (CMT) designation which is meant for acute medical transcription.

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The world of medical transcriptions has become highly specialized in the last decade or so. With specialized transcription services and professionals available, keeping accurate patient records in different medical fields has become easy.

Counseling session transcripts are an efficient way to record case histories as well as keep a documented account of the patient’s details. Whether you’re dealing with clinical counseling or psychological counseling, the need for maintaining records of the discussions within the session is immense. These documented records when available in text format help psychiatrists, therapists, and counselors to review and discuss individual cases within the medical community to seek appropriate treatment approach as well as use them later for educational or research purpose.

Choosing a reliable counseling transcription company

While video and audio recording of a therapy or counseling session can be highly informative and valuable to understand the progress of a patient, it is often too time consuming a task to go through hours of video/audio documents. Having accurate counseling session transcripts for the same can provide higher clarity while devising a treatment plan. Transcripts of previous therapy/counseling sessions can be used to structure an approach for future sessions and the need to change a treatment/medication plan.

Choosing to outsource the transcription job gives the counselor more freedom to get completely engaged within the session since they do not need to spend time taking notes while dealing with the patient. The same results in more meaningful and professional counseling session.

All said, choosing a reliable counseling session transcription company can be particularly challenging. It is not just important for your chosen company to provide quick and accurate counseling session transcripts but also maintain the required level of confidentiality and security considering the sensitivity of these cases. Further, it is important to ensure that the organization chosen for outsourcing the transcription work has high quality professionals along with the required gadgets like handheld digital recorders, Smartphone Apps, etc. A quick turnaround time is also highly appreciated within the services.

Choosing a reliable, secure yet affordable counseling session transcription service provider can give you a comprehensive solution to all your transcription and record filing needs.

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An increasing number of radiologists are considering outsourcing their transcription works owing to the need for cost- cutting as well as getting timely and accurate work. Radiology transcription works often need short processing time due to the urgencies in the treatment procedures. Considering the same, the dependency of radiology units for outsourcing their transcription works in order to get fast processing of medical scans along with expert and accurate transcription of the radiologist’s observations is a must.

Getting the required accuracy in radiology transcription calls for extensive expertise in radiology, understanding the imageries and the terminologies used within various reports like MRI, X Rays, Ultrasounds, CT Scans, etc. Inaccurately transcribed reports can change the entire diagnosis of a radiology report affecting the prescribed treatment plan by the medical practitioners. It is hence critical to rely on a trusted name with credible records in providing accurate radiology transcription services.

Advantages of outsourcing

Outsourcing radiology transcription to a professional organization has multiple benefits in addition to cost savings. Radiologists can easily record their observations of the scans on a handheld digital recorder which is sent to the transcription company’s server. Once there, professionally experienced radiology transcriptionists convert the same to digital readable text and file them accordingly. The final edited and cross- checked documents are then sent back to the medical institute for downloading.

Radiology transcription service is a monumental task with the huge bulk of radiology scans generated every single day. The process needs accuracy of transcription along with cross- checking the reports and other follow up notes to create the final documents.

Choosing specialized service providers who can take over complete report preparation and documentation responsibilities not just end up saving time but are huge cost savers when compared to the options of hiring in-house specialists and infrastructure. Additionally, the work is completed with fast turnaround time, thereby increasing the overall efficiency of the medical centers. Further, most reputed companies providing radiology transcription services keep advanced dictation tools along with provisions for security features. With saved resources and funds along with the better organization of reports, medical institutions can focus on their core work areas, thereby increasing their overall productivity levels.

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Healthcare facilities with the constant pressure to upgrade their systems, equipment, etc are under continual pressure of cost-cutting.

Finding good quality reliable medical transcriptionists is in itself a challenging task, not to mention the high costs that go into the same. That said, outsourcing the medical transcription work can deal with the situation more economically. Various trusted, reliable as well as low-cost medical transcription companies are available to cater to this growing need of hospitals and medical premises. Outsourcing the monumental medical transcription work to a reliable partner agency is one way to reduce the costs without compromising on the quality.

That said, large and small medical institutions often lack the clarity on the relevance of these services to cut costs as well as their implementation mechanism.

How does outsourcing save money?

Medical transcription being a highly specialized sector requires a high level of skill sets which comes at a fair price. More often than not, considering the bulk of transcription work that most institutes need, the requirement for hiring large teams of medical transcriptionists becomes a necessity. However, specialized companies are often competent to offer low- cost medical transcription services owing to the fact that they have experienced team of professionals hired at more economical prices as compared to direct hiring.

Further, running an entire workload of transcription using in-house equipment and infrastructure is particularly expensive. Outsourcing the same to a reputed company can get you effective and yet low- cost medical transcription work without having to invest in equipment, infrastructure, internet- based data systems, and the supporting IT infrastructure. And that’s a wonderful proposition when the doctors and other medical practitioners can receive secure transcription records on their personal computer systems at a super quick turnaround time.

Further, outsourcing medical transcription work saves you the need for hiring additional manpower. You’re simply required to pay for the services that you order and do not end up paying monthly salaries or catering to the insurance and other needs that come with regular full- time staff.

And finally, time is money too! Saving on the precious time of medical practitioners and hospital staff when outsourcing the medical transcription work in itself defines a more cost- efficient

system.

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Medical transcription is essentially the process of audio based dictations of medical records and converting them into readable text formats for future references. While the definition sounds easy, the work in itself requires a high degree of understanding and accuracy. The reports thus created as a result of medical transcription services in the UK or around the globe are of high value to medical practitioners who use the same for case study understanding, references as well as devising treatment plans.

Is outsourcing medical transcription work a good idea?

Accuracy is of immense value when it comes to medical transcription work. Hiring a trusted medical transcription company in the UK can get your medical records sorted while saving the precious time of the medical staff in creating and filing reports. You can get the benefits of accurate reports, easily searchable medical case studies and histories of each patient as well as interpreting complex reports like radiology, etc. And that too in easy to read digital formats which are easy to understand, access and distribute!

That said, it is critical to find good quality transcriptionists for direct hiring. And when you consider the quantities of files that need transcription on a daily basis within a medical facility, the necessity of outsourcing the work becomes more evident. However, with hundreds of medical transcription companies in the UK and other countries, it can be particularly challenging to choose the one you can rely on.

Looking for a trusted name

It is hence advisable to look for a reliable and well- appreciated name within the medical transcription world in the UK. Ensure that the company you choose has experienced professionals to cater to all kinds of transcription requirements with accuracy and speed along with quick turnaround time. Choosing a company which offers the convenience of different dictation options like the digital recorder and Smartphone App based recording is a good idea. Medical transcription, UK as with other countries is governed by a set of compliance factors. Ensure that the company you entrust your files with is completely compliant and holds a good number of positive customer reviews to its credit.

Finally, with the growing number of cyber security threats in the modern world, make sure that the medical transcription company you choose has sufficient security features like firewall protected networks, encryption technology, secure infrastructure, etc.

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Psychiatry transcription is one of the solutions offered by a multi-specialty online medical transcription services provider. Read on to learn the specific challenges of this kind of transcription work and benefits of outsourcing to a reliable service provider.

Need for Confidentiality

Psychiatrists are medical professionals who diagnose patients for all kinds of mental illnesses and disorders. They are qualified doctors who are licensed to evaluate patients’ conditions and prescribe medications. As part of the evaluation process, they may recommend diagnostic procedures such as blood tests, MRI scans, CT scans, mental status evaluation, physical health examination etc. Psychiatry is one field where the security and confidentiality of patient information is paramount.

Need for Highly Accurate Transcription

Another challenge of psychiatry transcription is obtaining high level accuracy. Psychiatrists are required to maintain and use a wide variety of data contained in evaluation reports, clinical notes, letters, progress reports and forensic assessments to provide optimal patient care. Even the slightest mistake can derail treatment plan or worse, place the psychiatrist at risk of legal repercussions. Moreover, precise information needs to be fed into an EMR system for easy retrieval and perusal.

Solution for Data Security: HIPAA Compliance

A reliable online medical transcription services provider has solutions for all these challenges. The first challenge is overcome by following HIPAA compliance protocols and guidelines. Not all medical transcriptions offer HIPAA compliance and it’s important to double check with a company and make sure the company has IT as well as physical provisions to secure patient and client data. Apart from installing high-end encryption solutions and securing the premises where transcription work is carried out, reliable service providers also make employees sigh a confidentiality agreement.

Solution for Accuracy: Stringent QC

Reliable online medical transcription services providers employ experienced transcriptionists who have thorough understanding of psychiatric terminology. Their specialist transcriptions are adept at various sub-specialties such as addiction psychiatry, forensic psychiatry, learning disabilities among others. In addition, they have skilled editors who painstakingly review transcribed documents against original dictation as part of their quality check process and deliver 99% baseline accuracy.

How do you know if a medical transcription company is reliable? Sign up for a free trial offer and then decide!

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Need for Confidentiality

Need for Highly Accurate Transcription

Solution for Data Security: HIPAA Compliance

A reliable online medical transcription services provider has solutions for all these challenges. The first challenge is overcome by following HIPAA compliance protocols and guidelines. Not all medical transcriptions offer HIPAA compliance and it’s important to double check with a company and make sure the company has IT as well as physical provisions to secure patient and client data. Apart from installing high-end encryption solutions and securing the premises where transcription work is carried out, reliable service providers also make employees sigh a confidentiality agreement.

Solution for Accuracy: Stringent QC

Reliable online medical transcription services providers employ experienced transcriptionists who have thorough understanding of psychiatric terminology. Their specialist transcriptions are adept at various sub-specialties such as addiction psychiatry, forensic psychiatry, learning disabilities among others. In addition, they have skilled editors who painstakingly review transcribed documents against original dictation as part of their quality check process and deliver 99% baseline accuracy.

How do you know if a medical transcription company is reliable? Sign up for a free trial offer and then decide!

Newer Posts

Older Posts

Blog Category - Medical Transcription

Things you didn’t know about Insurance Transcriptions

Become a Certified Medical Transcriptionist

Transcribe your Counselling Sessions

Reasons to Outsource Medical Transcription

Counseling Session Transcription Services

The Need for Accuracy in Radiology Medical Transcription

Cutting Expenditures by Outsourcing Medical Transcription Work

Outsourcing Medical Transcription Services in UK

Three Solutions to Protect and Safeguard Sensitive Patient Data

Challenges Of and Solutions for Quality Psychiatry Transcription

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