admin, Author at Medical Transcription Company USA

Healthcare facilities with the constant pressure to upgrade their systems, equipment, etc are under continual pressure of cost-cutting.

Finding good quality reliable medical transcriptionists is in itself a challenging task, not to mention the high costs that go into the same. That said, outsourcing the medical transcription work can deal with the situation more economically. Various trusted, reliable as well as low-cost medical transcription companies are available to cater to this growing need of hospitals and medical premises. Outsourcing the monumental medical transcription work to a reliable partner agency is one way to reduce the costs without compromising on the quality.

That said, large and small medical institutions often lack the clarity on the relevance of these services to cut costs as well as their implementation mechanism.

How does outsourcing save money?

Medical transcription being a highly specialized sector requires a high level of skill sets which comes at a fair price. More often than not, considering the bulk of transcription work that most institutes need, the requirement for hiring large teams of medical transcriptionists becomes a necessity. However, specialized companies are often competent to offer low- cost medical transcription services owing to the fact that they have experienced team of professionals hired at more economical prices as compared to direct hiring.

Further, running an entire workload of transcription using in-house equipment and infrastructure is particularly expensive. Outsourcing the same to a reputed company can get you effective and yet low- cost medical transcription work without having to invest in equipment, infrastructure, internet- based data systems, and the supporting IT infrastructure. And that’s a wonderful proposition when the doctors and other medical practitioners can receive secure transcription records on their personal computer systems at a super quick turnaround time.

Further, outsourcing medical transcription work saves you the need for hiring additional manpower. You’re simply required to pay for the services that you order and do not end up paying monthly salaries or catering to the insurance and other needs that come with regular full- time staff.

And finally, time is money too! Saving on the precious time of medical practitioners and hospital staff when outsourcing the medical transcription work in itself defines a more cost- efficient

system.

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Medical transcription is essentially the process of audio based dictations of medical records and converting them into readable text formats for future references. While the definition sounds easy, the work in itself requires a high degree of understanding and accuracy. The reports thus created as a result of medical transcription services in the UK or around the globe are of high value to medical practitioners who use the same for case study understanding, references as well as devising treatment plans.

Is outsourcing medical transcription work a good idea?

Accuracy is of immense value when it comes to medical transcription work. Hiring a trusted medical transcription company in the UK can get your medical records sorted while saving the precious time of the medical staff in creating and filing reports. You can get the benefits of accurate reports, easily searchable medical case studies and histories of each patient as well as interpreting complex reports like radiology, etc. And that too in easy to read digital formats which are easy to understand, access and distribute!

That said, it is critical to find good quality transcriptionists for direct hiring. And when you consider the quantities of files that need transcription on a daily basis within a medical facility, the necessity of outsourcing the work becomes more evident. However, with hundreds of medical transcription companies in the UK and other countries, it can be particularly challenging to choose the one you can rely on.

Looking for a trusted name

It is hence advisable to look for a reliable and well- appreciated name within the medical transcription world in the UK. Ensure that the company you choose has experienced professionals to cater to all kinds of transcription requirements with accuracy and speed along with quick turnaround time. Choosing a company which offers the convenience of different dictation options like the digital recorder and Smartphone App based recording is a good idea. Medical transcription, UK as with other countries is governed by a set of compliance factors. Ensure that the company you entrust your files with is completely compliant and holds a good number of positive customer reviews to its credit.

Finally, with the growing number of cyber security threats in the modern world, make sure that the medical transcription company you choose has sufficient security features like firewall protected networks, encryption technology, secure infrastructure, etc.

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Psychiatry transcription is one of the solutions offered by a multi-specialty online medical transcription services provider. Read on to learn the specific challenges of this kind of transcription work and benefits of outsourcing to a reliable service provider.

Need for Confidentiality

Psychiatrists are medical professionals who diagnose patients for all kinds of mental illnesses and disorders. They are qualified doctors who are licensed to evaluate patients’ conditions and prescribe medications. As part of the evaluation process, they may recommend diagnostic procedures such as blood tests, MRI scans, CT scans, mental status evaluation, physical health examination etc. Psychiatry is one field where the security and confidentiality of patient information is paramount.

Need for Highly Accurate Transcription

Another challenge of psychiatry transcription is obtaining high level accuracy. Psychiatrists are required to maintain and use a wide variety of data contained in evaluation reports, clinical notes, letters, progress reports and forensic assessments to provide optimal patient care. Even the slightest mistake can derail treatment plan or worse, place the psychiatrist at risk of legal repercussions. Moreover, precise information needs to be fed into an EMR system for easy retrieval and perusal.

Solution for Data Security: HIPAA Compliance

A reliable online medical transcription services provider has solutions for all these challenges. The first challenge is overcome by following HIPAA compliance protocols and guidelines. Not all medical transcriptions offer HIPAA compliance and it’s important to double check with a company and make sure the company has IT as well as physical provisions to secure patient and client data. Apart from installing high-end encryption solutions and securing the premises where transcription work is carried out, reliable service providers also make employees sigh a confidentiality agreement.

Solution for Accuracy: Stringent QC

Reliable online medical transcription services providers employ experienced transcriptionists who have thorough understanding of psychiatric terminology. Their specialist transcriptions are adept at various sub-specialties such as addiction psychiatry, forensic psychiatry, learning disabilities among others. In addition, they have skilled editors who painstakingly review transcribed documents against original dictation as part of their quality check process and deliver 99% baseline accuracy.

How do you know if a medical transcription company is reliable? Sign up for a free trial offer and then decide!

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Need for Confidentiality

Need for Highly Accurate Transcription

Solution for Data Security: HIPAA Compliance

A reliable online medical transcription services provider has solutions for all these challenges. The first challenge is overcome by following HIPAA compliance protocols and guidelines. Not all medical transcriptions offer HIPAA compliance and it’s important to double check with a company and make sure the company has IT as well as physical provisions to secure patient and client data. Apart from installing high-end encryption solutions and securing the premises where transcription work is carried out, reliable service providers also make employees sigh a confidentiality agreement.

Solution for Accuracy: Stringent QC

Reliable online medical transcription services providers employ experienced transcriptionists who have thorough understanding of psychiatric terminology. Their specialist transcriptions are adept at various sub-specialties such as addiction psychiatry, forensic psychiatry, learning disabilities among others. In addition, they have skilled editors who painstakingly review transcribed documents against original dictation as part of their quality check process and deliver 99% baseline accuracy.

How do you know if a medical transcription company is reliable? Sign up for a free trial offer and then decide!

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Need the services of a medical transcription company? Make sure it’s leveraging the latest technology to improve accuracy, security and customer service. Here’s a look at some of the technological advancements in the field of healthcare documentation.

Dictation Anytime, Anywhere

Good medical transcription companies today offer flexible solutions that allow clients to dictate anytime, anywhere. One way is to install an iPhone/Android smartphone app and simply dictate into the app – the dictation will be transferred to the medical transcription company’s servers securely. Another way is to use a hand-held digital voice recorder – upon completion of dictation, the files will be sent to the service provider via an FTP site. Clients can also record their dictation over phone by calling a toll-free number and following instructions.

Speech Recognition Technology

Speech recognition technology is proving to be very useful to medical transcription companies and end clients. Using speech recognition technology can augment overall accuracy and help deliver flawless reports. An up –to-speed medical transcription company will have certified medical transcriptionists who are trained to use this technology to go over and edit medical documents if required.

EMR Compatible Solutions

In previous decades, organizations had to store patient information on paper and keep files in physical cabinets. EMR systems changed that forever – now organizations can store information on a digital medium. EMR systems are increasingly being used around the world as they facilitate compliance, easy access to patient information and better organization of patient health records. A modern medical transcription company can send back transcribed documents to an EMR platform and store them in the correct format.

Data Security Solutions

With advancing technology comes the risk of data compromise, manipulation or theft. To meet these challenges, leading medical transcription companies have invested heavily in IT solutions. The best companies today use high-end encryption technologies and adopt advanced data security mechanisms to ensure end-to-end security of information being transmitted between the company and client. They also strictly follow HIPAA guidelines to ensure the safety of client data and patient information.

Want to get a sense of the technology standards of a medical transcription company? Sign up for a free, seven day trial scheme!

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A wide variety of professionals and institutions outsource medical transcription work to save time and money. IME transcription is an important service that can enhance workflow of an independent medical review process.

What is IME?

Before deciding to outsource medical transcription, take a moment to understand what IME means. An IME or independent medical evaluation is a detailed review of an individual’s medical history and current medical condition. An IME is typically performed by a physician who is not actively involved in the individual’s care. An IME is usually conducted for legal purpose – for example, in assessing an individual’s eligibility for workers compensation or compensation due to an accident or injury.

What Does IME Transcription Entail?

Many professionals and organizations including physicians, surgeons, lawyers, health insurance companies and research centers use IME transcription services for generating reports in quick turnaround times. It’s important that the service provider guarantees on-time delivery because systems for claims and IME referral management come with pre-determined deadlines. It’s also important that the medical transcription company has experienced transcribers who understand the nuances of medical transcription in the US. Transcribers should have a thorough understanding of medico-legal jargon, American spelling and diagnostic testing procedures.

Custom Formatting Requests

IME medical transcription is a specialized service because many clients require custom formatting and it’s up to a specialist IME medical transcriptionist to deliver. And even though sections may vary, it’s vital to follow a template or model report as a guide and starting point. In the hands of an inexperienced or non-specialized medical transcriptionist, an IME report may end up being poorly formatted, difficult to read or lacking consistency.

Need for HIPAA Compliance

HIPAA compliance is one crucial area to look into when you decide to outsource medical transcription. HIPAA is designed to protect patients’ interests and prevent unauthorized disclosure of sensitive patient data. HIPAA lays down uniform security measures and controls. Not all medical transcription companies guarantee HIPAA compliance or understand the standards of confidentiality required. However, the best medical transcription service providers do provide HIPAA compliance and put in place various protocols to ensure data security, safety and confidentiality.

Use the above tips to evaluate your current medical transcription vendor or to select a new one!

admin

Today, across the globe, a wide number of medical institutions like hospitals, private nursing homes, hospices, etc. are opting for professional EMR transcription services. There are numerous reasons that have caused the popularity of this trend.

Patients’ medical records play an important part in patient care in any medical institution. They describe the current condition of the patients, the treatment they have undergone, the symptoms they are showing, signs to look out for, etc. This gives the doctor, specialist, or surgeon a detailed understanding of the patient’s medical history. Until now, records were mostly kept on paper and were stored in large drawers, making the process of filing, reclaiming, and storing these records a hassle. This is where EMR transcription comes in picture.

What is EMR Transcription Services?

EMR transcription includes transferring the physical, written medical records of patients on a digital platform. Doctors may use paper or Dictaphone instead of paper in recording the patient’s condition and treatment. These records are then converted into a digital format by an EMR medical transcription company. These digitized records are then stored on digital devices, mainly computers instead of on paper and in files.

Major advantages of hiring EMR transcription services –

There are numerous benefits of using EMR transcription. The first is that storing and retrieving patients’ records at a real-time basis becomes possible. Secondly, it is way more cost-effective than other alternatives. Of course, you need to pay the EMR transcription company, but in the long run, that is economical than the storage costs of files and papers.

Apart from this, professionals make use of cutting-edge tools and software, service providers will be able to effectively handle your audio files that are not clear or easily visible – the benefit of hiring experts is being able to transcribe every sort of record that may be in a different state of clarity.

Other key benefits –

Improved productivity and workflow
Save time and money by reducing administrative works
Complete data security
Data confidentiality
Assures data quality

Professional medical transcription services offer transcription facilities for several medical reports including physical examination reports, history, patient discharge summaries, chart notes, medical evaluations, x-ray reports, emergency room reports, etc.

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Before underlining the importance of medical transcription, let’s understand what exactly it is. When you visit a doctor, he or she records all the details about your physical ailments (previous and existing), lab and pathology reports, tests, prescribed medicines, and diagnoses into an audio file. Such audio files are transcribed by medical transcriptionists while maintaining accuracy. Since these documents can be accessed by doctors, nurses, and other healthcare providers as and when needed, they are now an indispensable part of your medical history.

The work of medical records transcriptionists often revolves around the healthcare delivery system but isn’t related to direct patient care. Nonetheless, the transcribed healthcare documentations play a crucial role in diagnosing, as well as providing high-quality healthcare treatment to the patients.

Key Importance

Here are some of the key points that highlight the importance of medical transcriptionists.

Medical transcription helps in creating the medical history of patients that lays the foundation for future patient visits and acts as a reference for physicians. It further helps doctors evaluate the present physical condition of patients, sketch a suitable treatment plan and take quick follow-up measures. Since the smallest errors can cause huge trouble, accuracy is a very important aspect.
More often than not, patients are treated by more than one doctor in a hospital. A well-maintained patient record certainly enhances communication between doctors and specialists from different disciplines. The flow of medical information not only saves time but also helps treatment-providers arrive at the best possible diagnosis and treatment decision.
Nurses and other support staff can use the transcribed documents as a guide for delivering patient care. These are helpful in understanding warning signs to stay alert to, testing samples required by lab technicians, and the exact dosage of medicines to be prescribed.
Billing and coding staff use transcribed medical records to bill insurance companies. Since medical transcribed documents must be accurate for claims and reimbursements, you need proficient medical records transcriptionists to keep the quality intact.
Another important reason for you to hire a transcriptionist is that the law requires you to maintain medical records. These documents prove to be of high importance in case of legal conflicts.

All the above-cited reasons suggest how important medical transcriptionists are to maintain proper track of a healthcare facility. To ensure maximum accuracy and optimum quality, you should associate with a transcription company that has a proven record in the field.

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Healthcare industry requires constant innovation to meet the ever-rising challenges of the industry. Among other technology advancements, the need for medical transcription services has raised the competition in the market. While many healthcare practitioners prefer taking the help of co-workers to get the audios transformed into text documents, it can become the reason for several problems later. Instead of assigning the transcription work to the professionals in your administration department, hiring online medical transcription services is way more advantageous.

Key Reasons

Take a look at the following reasons for why it is time you should outsource online medical transcription services.

Less expertise: Professionals either in administration or accounts department do not have the knowledge or expertise of transcribing documents. On the other hand, dedicated professionals in a transcription company have proven experience in their field to do full justice to their jobs.

Infrastructure: Whether you work at a healthcare facility or are an independent healthcare professional, you will need to set up proper infrastructure that can cost too much. On the contrary, hiring the services of a medical transcription service provider will not require any of this. Since transcription companies already have the required setup, you need to pay only for the hired services.

Costly affair: Setting up infrastructure, hiring full-time transcribers, and other such things can make direct hire a costly affair. On the other hand, outsourcing your transcription requirements to a renowned transcription company eliminates the need for all of this.

Lack of quality and accuracy: Healthcare practitioners don’t have an option to settle for transcribed documents with average accuracy. Since physicians may refer to these documents while diagnosing or treating patients, they need to be sure about the accuracy. Hiring online medical transcription services from a prominent company ensures you won’t need to compromise on quality ever.

Delayed turnaround time: Since dedicated transcription companies have various teams of transcribers, they stay true to their commitment of delivering documents in time. Irrespective of the time zone of your country, you can expect to receive the transcribed documents within 24 hours or stipulated duration.

Security and confidentiality: Though some healthcare providers assume that only in-house professionals can be trusted fully to receive the transcription results, it’s usually the opposite. Professional service providing companies strictly abide by the privacy and security regulations to stay true to their brand value.

All these reasons show the real importance of outsourcing your transcribing needs to professional companies.

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The most important role of the medical industry is to provide quality healthcare services to patients. While patients should be the center of a physician’s day-to-day activities, this is not the case for many practices. Apart from treating the patients, a physician is also required to keep records and perform other activities in order to manage the regulatory hurdles. Electronic Healthcare Records (EHRs) in healthcare facilities bring a lot to the table. These records allow the medical staff to access charts faster and communicate information more efficiently. Since maintaining EHR is imperative to keep proper medical records, hiring a prominent medical transcription company is the best solution.

An in-house team or outsource?

Be it physicians, surgeons, nursing staff members, or other healthcare practitioners, transcribed documents can greatly simplify their work. When it comes to deciding between hiring the full-time transcribers and outsourcing the requirement to a company, you should compare the benefits of each setting.

In-house team

Hiring an in-house team is better when you have enough work on a regular basis and you also have the budget to pay full-time employees. With a team, though you can take the services of your in-house transcribers at any time, monetarily, it takes more than just paying them for their services. It is important to train your transcribers at regular intervals to keep the quality of transcribed documents intact. Latest updates about the industry, new terminologies, etc. are things that professional transcribers should be updated with. Since training these professionals can be a costly affair, every physician and healthcare facility might not be able to cope. In such cases, outsourcing your requirement to a reputable medical transcription company is the best way out.

Outsourcing

Outsourcing your transcription requirements to a renowned company has several benefits. As these professionals specifically deal in medical transcription, they are well-trained and experienced in the field. Outsourcing gives value for investment as you don’t have to invest time and money on training the professionals. Also, you get transcribed documents with assured quality without spending an extra penny. Without investing in computers, data storage, and other necessary equipment, you get services in quick turnaround time.

Before coming to a decision, you should consider the following misconceptions associated with in-house transcription.

Control and convenience: Contrary to the belief, it’s not easy to hire and train professionals in house as it costs a lot and makes the entire practice less productive.

Security: Contrary to what many people assume, the fear of compromised data security is always there with an in-house team. In fact, outsourcing companies have stricter measures for data security to prevent a data breach.

Ease of communication: While many people assume that in-house professionals are easier to contact, transcription service providers are available 24X7 to provide an instant answer to queries.

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admin, Author at Medical Transcription Company USA - Page 11 of 17

Cutting Expenditures by Outsourcing Medical Transcription Work

Outsourcing Medical Transcription Services in UK

Three Solutions to Protect and Safeguard Sensitive Patient Data

Challenges Of and Solutions for Quality Psychiatry Transcription

The Role of Technology in Delivering Superior Medical Transcription Services

Does Your Medical Transcription Company Deliver Best-In-Class IME Transcription Solutions?

Why Is It Important To Hire Professional Electronic Medical Transcription Services?

What makes medical transcription important for the healthcare industry?

Reasons you need to Outsource Medical Transcription Services

Why prefer medical transcription services over an in-house team?

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