Blog Category - Medical Transcription

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Medical transcriptions are vital information that dictates medical details about a patient. A medical professional and patient must keep track of medical records and the history of medical interventions conducted on patients. When a doctor runs diagnostics, they rule out their observations of the patient and jot them down in the report. These notes are incomprehensible to ordinary people and sometimes to other healthcare professionals.

There are different specialties in medical science, such as radiology, urology, oncology, pediatrics, dermatology, general medicine, etc. Urology transcriptions and oncology transcriptions concern the most among patients/consumers often as they wish to get a basic understanding of their existing body conditions. Every patient must be aware of their body conditions. Medical transcriptionists are professionals that create transcriptions reports.

Let us look at the different types of medical transcriptions reports you must know.

History and Physical Report: The report is dictated by a physician right from the moment of the patient’s admission. It starts with the patient’s primary health concern, health history, the patient’s social cycle, a plan of treatment, and almost everything about the physical examination.

Consultation Report: Also, ruled out by a physician in the case when a patient gets referred to another physician who specializes in the medical field different than the former. The report may include some x-ray or lab reports indicating peculiarities that the referred physician can better understand.

Operative Reports: Reports created on the behest of an operative physician called operative reports. The details involve the type of surgery, the name of the operating physician, anaesthesiologists, and pre-operative and post-operative notes. Everything ruled out from the operative procedure is included in this report. For example, a urology transcription after vasectomy surgery.

Radiology Reports: These reports include the radiologist’s findings and interpretations of radiology lab reports such as CT scans, MRI scans, X-Rays, and nuclear medicine procedures.

Pathology Report: The dictations of a pathologist after observing microscopic findings of different samples collected from patients.

Laboratory Report: These are findings collected from the fluid samples collected from the patient’s blood or urine. For example, urology transcriptions.

Hospital Report: This is a comprehensive report involving different reports such as radiology reports, pathology reports, and almost all the reports of all procedures created during patient hospitalization.

Conclusion: Hence, these are the medical reports for which we need medical transcriptions to understand better. Medical transcriptions are the detailed and more insightful interpretation of medical reports received from healthcare providers.


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A medical record is chronologically organized individual’s medical data in the documented form. Systematic and structured organization of medical records is pivotal. However, depending on the frequency of medical treatment, the number of records may vary, making it a time-consuming affair; this is why outsourcing professional medical record review services is the best solution for easing the life of clinicians.

Reasons for outsourcing medical record review services

An accurate review of medical records is vital for the hospitals to analyze patients’ medical history and the attorney or paralegal team for legal battles such as compensation claims, insurance claims, or personal injury claims, among others.

Here’re some of the reasons:

  • Easy digitalization of medical records

Going for the outsourcing of medical records makes digitalization of healthcare information easy by providing hospitals with the ability to retrieve or access patients’ medical information.

  • Improves efficiency

When you hire an outsourcing company for medical records review, you can focus on your business and get the professionals to review your medical records with additional HIPAA compliance.

  • Saves time

Managing and reviewing medical records takes a lot of time. It also requires you to train your team members or hire someone with the needed expertise. However, you can let specialized medical record reviewers take care of it by outsourcing it.

  • Cost-saving

Getting the medical records reviewed by an in-house team may look tempting to save cost. On the contrary, it will take time and affect the quality, which may end up costing you more. By getting it outsourced, you can save money in the long run.

  • Expertise

Medical record service providers have an expert team having innate knowledge to comprehend and manage medical records without encountering any challenges. Thus, you can expect them to review medical records with utmost accuracy and precision.

Why does outsourcing medical records services make more sense?

Outsourcing medical records review services entail specialized clinical experts organizing and reviewing medical records, including hospital visits, diagnosis, treatment summary, medication, etc. In medico-legal claims, medical record reviewing is imperative by getting it outsourced. If you want to partner with a medical record reviewing company, Totalmed Transcription is the best choice. It is well-versed in understanding medical terminology and medical practice, so you will have a consistent and efficient record while saving time and cost involved in examining medical records.


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Working as a transcriber is one of the most demanding jobs, as it requires a great deal of talent and attention to detail. Modern enterprises are progressively utilizing Transcription Services to maintain a digital text record of critical information. Imagine the hardships in preserving a written record of minutes during conferences, meetings, speeches, or pitches where there is so much going on at once. A psychology transcription provider can serve this purpose with high-end expertise.

To know about the fastest and most accurate psychology or EHR transcription services available is important. For this, you need to remain focused on selecting the service provider that will deliver the finest possible result by using the most upscale equipment. Here is a list of some of the top transcribing equipment that a psychology transcription service provider may use to infuse productive and efficient results.

Transcription software

Options like Inqscribe and The FTW Transcriber are excellent when it comes to choosing the best transcription software. Here are more in this line:

1. Foot Pedal

Let’s be clear. You don’t have to apply a foot pedal when transcribing; nonetheless, it will make things much simpler. When it comes to picking the finest transcribing equipment, you need to consider several points, such as quickly pausing, fast-forwarding, and rewinding audio. This software offers all such facilities.

2. Text Expander Software

A text expander application is another optional but highly recommended bit of technology you can use to assist for psychology transcription. This is critical for lowering the possibility of errors when transcribing as well as completing your task considerably more quickly. You can use abbreviations for words and phrases, and the expander will fill in the blanks. This will save you a significant 30% of time in most circumstances. If you’re working on a project where you’ll be inputting the same names, places, or phrases repeatedly, a text expander will come in handy.

As you can see, there is a wide range of equipment to carry out psychology transcription and EHR transcription services. They can help you accomplish your transcribing jobs as efficiently as possible. All you need is to select the best software that you believe will provide you with the fastest and most accurate option for performing your job correctly.

The best transcription provider

However, if you don’t want to do the transcription task in-house, through software but wish to outsource your transcription jobs, Totalmed Transcription is the best choice. It is the undisputed market leader and can perform transcription for psychology, HER, and other medical fields with ease.

 


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The medical transcription services entail converting audio recordings of healthcare professionals regarding their patients into written form. It enables healthcare practitioners to keep track of patients’ previous and current medical conditions. The HIPAA compliance has increased in recent years, which now requires the medical practitioners to keep detailed and comprehensive records of their patient’s treatment and history. Naturally, this takes a lot of time and work.

The need to opt for urology transcription

The load on the Urology department is rapidly increasing because of increased work pressure caused by a variety of ailments. The doctors are no longer able either to spend their valuable time filing and recording. Evidently, hospitals nowadays prefer hiring medical transcription services providers to transcribe the records of patients.

Because of various stereotypes that persist in the minds of medical transcription services providers, many medical practitioners are hesitant to take over the transcription task of the urology department to someone else. Following are the top 3 common assumptions concerning urology transcription

1. The medical transcription services are expensive

Many experts offering medical transcription services believe transcriptions are extremely expensive, and will increase the costs of medical care excessively. This, however, is not the case. The medical transcription services are reasonable, and they can help you save a lot of money. You won’t have to pay any set costs for it. TotalMed transcription, for example, offers the service for as little as 7 cents per line, with no additional fees.

2. Transcription services are risky

It’s yet another myth. In fact, the medical transcription services are extremely secure, and the experts care to take all the required precautions to protect data security. The transcriptionists get all the notes using safe and uncompromising methods. The involved companies hence make sure to implement extensive security procedures to protect the information.

3. The transcription services are not HIPAA compliant

Most businesses have this misconception regarding transcribing services, which is simply untrue. Several transcription firms work following HIPAA regulations and adhere to all of its rules. Medical urology providers must ensure that they exclusively use services from HIPAA-compliant organizations.

It is hence better to clear the confusion instead of believing the myths associated with the medical transcription services. The best way to dispel them is to use the service and discover what possible benefits you can derive from it. The same holds with urology transcription as well.

The best service provider

Totalmed Transcription, a reputed company holds excellence in performing accurate, precise and cost-effective transcriptions. Hence, if you are looking for one, hiring its medical transcription services would be an ideal move.


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The job of medical transcriptionists is increasing heavily with time, which paves the way for the need for a good medical transcription company. Yes, as technology is growing rapidly, several new jobs are emerging. One of those important career opportunities is medical transcription, including oncology transcription, among many others. Here is a quick discussion on the future of medical transcriptionists.

What is medical transcription?

Medical transcription is thus the process of converting medical dictation into electronically formatted patient records. The healthcare provider uses these file formats to take care of their patients. Here, the role of a medical transcriptionist, also known as a healthcare documentation expert, becomes all the more important. The expert listens to the audio files made by the medical professionals or doctors and turns them into a written report relevant to the concerned field, such as oncology transcription, psychology transcription, etc.

A person who works as a medical transcriptionist needs to have good skills and knowledge regarding medical terms. This will help to decipher the actual meaning of the words of those medical professionals. Sometimes, medical professionals verbalize a variety of medical reports like chart reviews, image studies, operations, etc. The medical transcriptionists need to turn that verbal information into an electronic or printed form to get the dictator’s review, correction, or signature.

Eligibility requirement to work as a medical transcriptionist

Graduates in any discipline with sound knowledge of English grammar, language, and comprehension skills, as well as keyboard skills, can apply for this job. However, they need to undergo proper training to work as a professional. This training process includes studies regarding phonetics, Americanisms, medical terminology, and skills regarding computers.

What are the negative sides?

Working as a medical transcriptionist is no doubt a great chance that can bring real professional success. Still, it has several negative aspects as well, like one needs to work for some long hours, including night shifts. They have to spend considerable time on the computer that can easily bring fatigue and monotony. Despite all these problems, working as a medical transcription provider is no doubt a lucrative job.

Wrapping up

The future of the job of medical transcription is indeed bright, and with the advancement of telecom technology, it will increase in the future. If you satisfy all the requirements, you can work in any medical transcription company as a medical transcriptionist.
To conclude, medical transcription is becoming a profession with a great future. Like any other profession, a medical transcriptionist faces troubles too, but the overall future of the profession is extremely lucrative. Total med Transcription is a highly renowned medical transcription company in this regard.


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Just like workers’ compensation transcription, medical transcription is a huge and tedious job. Generally, the nurses put to paper whatever the doctor suggests or prescribes. However, in a hectic hospital routine, even nurses are too busy to take medical notes. Therefore, they use recording machines to record the notes and send them to transcriptionists for medical transcription. However, since setting up an in-house transcription team can be costly, many medical facilities opt for low-cost medical transcription services by outsourcing their needs.

Let us find out why outsourcing transcription services is always a wise option.

1. Saves time

In a medical transcription company, several trained experts offer error-free transcription services to execute the job in the least possible time with maximum accuracy. This will help you get plenty of time to invest in the core functionalities of your business without worrying about the quality and accuracy of the medical transcription.

2. Cost-effective

As obvious, the cost is another factor to outsource your medical or workers’ compensation transcription work. This is because companies offer low-cost medical transcription when outsourced, as experts do the tasks remotely. This eliminates the charges like hiring an in-house team, setting up facilities, etc., from the transcription cost. Hence, medical facilities can save a lot on their expenses.

3. Offers Error-free services

Transcription companies hire highly qualified and trained experts. Additionally, they offer training and conduct webinars from time to time to ensure transcriptionists are well aware of the medical terminology. Thus, your reports are 100% error-free.

4. Maintains security

Healthcare institutes hire a medical transcription company mainly for the privacy and high-end security policy it ensures. Right from the time you send them your requirements, they provide utmost security. The files they send back are password protected and transferred through a secure web connection. In fact, they use high-quality software to offer protection against data breaches and theft.

If you are looking for a medical transcription company, you can definitely checkout Totalmed Transcription. It offers transcription services with a 12-hour turnaround time and 99%+ accuracy. The company also offers workers’ compensation transcription, which is a combination of legal and medical transcription. If you feel like availing of the transcription service of this reputed company, you may opt for the 7-day free trial by filling in the query form available on its official website.


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Medical Transcription, an allied health profession, converts physical voice-recorded reports dictated by healthcare professionals into a manuscript format. Evidently, the person who performs transcription services is the medical transcriptionist. Considering the fact about superior quality health services, the future looks bright for people across the world. An increased number of healthcare professionals queue up for excellent quality medical transcription services. This has, in turn, resulted in a busy and booming future for the medical transcription companies in Australia and elsewhere in the world.

Role of a Medical Transcriptionist

The major task of a transcriptionist involves the knowledge of medical terminology written by a doctor’s assistant. The expert translates in an easy language. Slowly and gradually, medical transcription services are becoming popular with the initiation of recording devices. It has now transformed to a completely new level.

When patients visit the healthcare professionals, the latter conduct a physical examination, evaluate the patient’s medical history, and then plan for the treatment. After the patient leaves, the healthcare professionals record the information in a voice recorder and then send it to the transcription office. Next, the medical transcriptionists gain access to these reports and decode the dictation into medical records.

Outsourcing Medical transcription services

In recent years, Australia has witnessed a high rise in the number of medical transcription companies. This is mostly because of the accessibility of educated labor, duly capable of delivering accurate transcription work. This is perhaps one of the main reasons behind people outsourcing their tasks to medical transcription companies in Australia.

The healthcare centers can send the recorded tapes to renowned transcription companies located in Australia. They then document the recorded tape and send it online in just a few hours. As an instant advantage of outsourcing these services, the concerned transcription companies make sure to keep their client’s data highly confidential.

A trustworthy company

TotalMed Transcription is a renowned and certified medical transcription outsourcing company. Its main motto is to offer high-quality services at economical prices. Its services have attained immense significance everywhere. The highly trained and experienced medical transcriptionists employed at this company can perform transcription of all kinds of medical content.

Be it complicated medico-legal reports, medical conferences, or doctor-dictated reports; they can do a transcription of all these docs with due ease and accuracy. Therefore, if you are looking for transcription services, contacting this renowned medical transcription services provider would be a smart decision.


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Psychiatry deals with mental health and associated disorders. The growing awareness about mental health and resultant effects has increased the requirements of psychiatric consultations globally. The ongoing covid-19 pandemic has further increased the mental health status that was earlier a taboo only. Thus, any medical professional may feel the requirements for effective and affordable psychiatry transcription services.

Here are some effective steps to find functional psychiatry transcription services:

1. Understand your requirements

It is crucial to make a note of your mandatory requirements that start by understanding your medical business followed by the mandatory rules and regulations of the area. Once you are clear about the necessary requirements, it is time to search for the best service providers.

2. Dictation options

Any IME transcription service provider should offer different options to the healthcare professionals to dictate their psychiatry transcription notes. Different options available in the dictation may include a toll-free dictation number that is available from any existing phone, a digital voice recorder, a free iPhone app, etc. Henceforth it gives the option to the health professionals to select the best dictation options.

3. Secure platform

The different access levels for multiple users on the HIPAA-compliant IME transcription platform make the process relatively easy for professionals. It should further ensure the proper security of sensitive psychiatry reports. The detailed tracking report on the platform makes it easy for professionals to keep an eye on the records.

4. Customized formatting and templates

There is nothing like a one-fit-for-all requirement when it comes to psychiatry transcription services. Therefore, it is good to opt for a service provider that offers multiple options in the formatting and templates.

5. Pricing

It is crucial to go through the different pricing plans of the available service providers and select the best IME transcription services based on affordability.

Wrapping Up

It is easy to find the matching psychiatry transcription services for your requirements. All you need is to prepare your requirements list and then start searching for the different service providers. You can go for the experienced and reliable service providers that offer affordable IME transcription. Not to miss is the use of high-end technology in delivering the best quality services.

Approaching Total Med Transcription will help you to get all these plus points under one roof. It would be wise to hire the services of its expert medical transcriptionists to ensure accuracy and proficiency in medical-related documents.


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If you are a practicing psychologist, it is pretty easy to get overwhelmed with the amount of documentation work required to do on a daily basis. From maintaining medical records, consultation notes to patient history, a psychologist has to do a lot of documentation. However, you can ease out the work stress by using a psychology transcription service. Medical transcription services are gaining high popularity among psychologists as it helps them ease out their documentation work with utmost accuracy.

By availing psychology transcription service from a third party, you can spare yourself from the documentation work & devote your precious time to your patients. The psychology transcription service includes transcribing audio reports into text-based forms with over 99 percent accuracy.

During the pandemic, a significant amount of people are seeking a psychologist’s help to deal with the continuous stress & anxiety, making it hard for healthcare practitioners to keep up with increasing transcribing work. Luckily, with the help of a psychology transcriber, you can quickly transcribe all your medical reports without any error.

How are medical transcription services beneficial for a psychologist?

1) Conducts research

For psychologists, conducting research is significant in understanding complex human behavior. Still, it can be hard to navigate the plethora of information available on the digital landscape, and that’s where the medical transcriber comes to the rescue. Medical transcribers gather all the relevant data from interviews, presentations, etc. & transcribe it into an easily readable text file.

2) Reduces workload

Managing documentation work can take a toll on the psychologists & the best way to reduce hefty responsibilities is by using a psychology transcription service for covering all the documentation work on your behalf. The psychologist can record the audio notes and then send them to the medical transcription service provider to convert them into a written format.

3) High accuracy

Using the psychology transcription service, you can be ensured that all the medical reports are clear and accurate. The medical transcriber always ensures that every recording is noted manually with complete accuracy.

Psychologists spend hours catering to the needs of their patients, so using transcription services for documentation work will help save their time & efforts.  Total med transcription is a renowned medical transcription service provider that offers pitch accurate, error-free medical transcription services at affordable prices.

Summary: If you are a practicing psychologist & find it hard to manage the excessive documentation, you can avail our psychology transcription services.


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Medical transcription is an internal part of the medical line. At times, medical professionals and their team struggle to manage the medical transcription services at their end. The best solution is to go for the leading service providers. Here are the other prominent reasons to select these services:

1. Efficient workplace

Medical professionals and their teams can focus on the diagnosis and treatment while outsourcing the medical transcription services. This improves efficiency at the workplace. Thus, your doctors and nurses can focus on handling more patients than managing the administrative work.

2. Improves accuracy

The medical transcription services employ the qualified technical professionals having experiences of different branches like radiology, oncology, and urology transcription among others. It thus enhances the accuracy in medical transcription that can be as high as 98% to 99% in almost all cases. Many service providers include an additional professional editor to monitor the entire medical transcription process.

3. Helps insurance billing

The insurance billing requires levels of documentation that are routine work for the medical transcription services team. Thus, medical professionals can manage the complete, thorough, and formatted data for sharing with the insurance billing teams.

4. Security in medical transcription

The medical transcription services should comply with the HIPAA privacy requirements. For medical transcription providers, the data should undergo encryption during its transfer from one network to another. The concerned service provider should also have proper back of the data so that it could be recoverable in case of data loss or crash. Only authorized users should have access to the patient’s data, it should remain protected from change or tampering. Further, medical transcription data require strong encryption for storage.

With all these security guidelines for medical transcription data, many medical professionals resolve to the medical transcription services. The companies like Totalmed Transcription handle end-to-end security requirements to ensure that you don’t have to face any issues afterward. Performing background reference checks on its respective teams further raises the security levels.

Act now! Approach the best service provider

To conclude, multiple reasons would tempt you to go for professional medical transcription services. Totalmed Transcription offers end-to-end transcription services to different clients that are highly affordable and secure. You can benefit from its dexterous and expert team in keeping your urology transcription safe, manageable, and highly affordable. The same holds for its other transcription services as well. Furthermore, high-end accuracy and dedication of its profession would tempt you to prefer its services to others in the industry.


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