outsource medical transcription Archives - Medical Transcription Company USA

The handling of clinical records is strictly governed by the law in most countries. Clinical documentation is required to ensure proper patient care.

The process of manually transcribing voice reports from health professionals and converting it into text reports is medical transcription.  These reports are important because they help to create a patient’s medical history.  Specialists and support staff use these medical reports as a guide when treating their patients.  Medical records are also required to bill insurance companies.  The billing and coding staff use this to create claims and ask for reimbursements.  It is also mandatory by law to maintain a record of every patient visit to any health professional.  Medical transcription was originally done by in-house transcriptionists but outsourcing began when they realized its cost effectiveness.

Benefits of Outsourcing Medical Transcription

When hospitals began outsourcing medical transcription, they made huge savings in the cost per line as well as the cost of employing direct labor.  Outsourcing ensured they no longer needed to employ HR and training staff to take care of the needs of the transcriptionists.  They were able to tap the skills of the vast college educated workforce in countries such as India where English was the chief medium of communication.  The workforce here was also exposed to the American accent and Americanisms thanks to multiple TV channels.  After a short period of training, service providers in these places were able to provide health professionals in the USA with accurate medical records.

Increased Efficiency of Healthcare Sectors with Outsourcing

The decision to outsource medical transcription resulted in the ability to leverage time zone differences.  The voice reports uploaded at the end of a working day were available to the doctors the next working day due to efficient turnaround times.  To ensure continued accuracy in reports, medical transcription service providers also followed strict QA procedures such as editing, proof reading, and a final review of the completed records.  Healthcare companies were no longer affected by employee turnover in the transcription field as the service providers catered to their transcription demands.  Medical records were also securely stored by the service providers on their servers and accessible to users by means of passwords only.  This ensured patient confidentiality while at the same time ensuring medical records of the patient were available round the clock to all providers.

A wide variety of professionals and institutions outsource medical transcription work to save time and money. IME transcription is an important service that can enhance workflow of an independent medical review process.

What is IME?

Before deciding to outsource medical transcription, take a moment to understand what IME means. An IME or independent medical evaluation is a detailed review of an individual’s medical history and current medical condition. An IME is typically performed by a physician who is not actively involved in the individual’s care.  An IME is usually conducted for legal purpose – for example, in assessing an individual’s eligibility for workers compensation or compensation due to an accident or injury.

What Does IME Transcription Entail?

Many professionals and organizations including physicians, surgeons, lawyers, health insurance companies and research centers use IME transcription services for generating reports in quick turnaround times. It’s important that the service provider guarantees on-time delivery because systems for claims and IME referral management come with pre-determined deadlines. It’s also important that the medical transcription company has experienced transcribers who understand the nuances of medical transcription in the US. Transcribers should have a thorough understanding of medico-legal jargon, American spelling and diagnostic testing procedures.

Custom Formatting Requests

IME medical transcription is a specialized service because many clients require custom formatting and it’s up to a specialist IME medical transcriptionist to deliver. And even though sections may vary, it’s vital to follow a template or model report as a guide and starting point. In the hands of an inexperienced or non-specialized medical transcriptionist, an IME report may end up being poorly formatted, difficult to read or lacking consistency.

Need for HIPAA Compliance

HIPAA compliance is one crucial area to look into when you decide to outsource medical transcription. HIPAA is designed to protect patients’ interests and prevent unauthorized disclosure of sensitive patient data. HIPAA lays down uniform security measures and controls. Not all medical transcription companies guarantee HIPAA compliance or understand the standards of confidentiality required. However, the best medical transcription service providers do provide HIPAA compliance and put in place various protocols to ensure data security, safety and confidentiality.

Use the above tips to evaluate your current medical transcription vendor or to select a new one!

Outsourcing medical transcription work has become the most viable topic in the healthcare industry. When delivered accurately, quickly, and within a stipulated timeframe, medical transcription can be equally hassle-free and productive for numerous healthcare professionals. From licensed clinicians to hospital executives, find outsource medical transcription services an easy and time-saving option.

Nowadays, medical practitioners and hospitals take help of outsourced transcriptionists to address their voice to text needs that should be done in a cost-effective manner. The major objective of outsourcing is to ensure the swift turnover while preserving productivity, efficiency, and the quality work being delivered at lower expenses. Thus, it is important for you to hire low-cost medical transcription services for all the medical transcription works.

  • Minimize Efforts and Expenses

In-house medical transcription can be a budget-draining and difficult process that can leave healthcare industry in a serious bind. Transcripts play a crucial role in medical documentation, however, hiring an experienced, full-time transcriptionist means paying for a high salary and any additional help that may be required.

By hiring professional medical transcription outsourcing services, you will only pay for the transcripts being produced, and not for any additional expenses that come with an in-house resource. In addition, the management will be free to focus on other important priorities and leave the transcription specifics to their medical transcription partner.

  • Make Data More Accessible

There are several reasons to have your medical documentation transcribed, but the most essential reason is the ability for the personnel to be able to search digitally what they need, at any given time. Medical transcription takes recorded video and audio files and transforms the speech to easy-to-index digital text, so that information remains accessible to those that need it.  Also, it is important to hire budget-friendly or low-cost medical transcription services to avoid any delay in the delivery due to other critical work at hand.

  • Attain Accurate and Timely Reports

Choosing qualified medical transcription outsourcing providers that employ well-trained medical transcriptionists is the most essential step in saving time, efforts, and money. These providers take advantage of a unique, proprietary multi-step review procedure of your transcribed data ensuring the highest quality transcript delivery every time.

Amalgamating speech technology with specialized medical transcriptionists who understand your specific medical terminology, professional outsource medical transcription services provide you with the most accurate transcripts.

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